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4 pm, Batcave Meeting Room - Discord
Attendees - Odin, Moonshine, Creature, Tripod, Michele, GingerSnap, Shiny* UPDATES LLC Budgets
City Registrations
Art Registrations
Media - No Report Participants Post-Event vol shifts
Safety - N/A Safety Extravaganza - Tabled IT issues stopped from joining actual call, but answered questions via text. Start asking your peeps about it and let us know at the next meeting. DISCUSSION TOPICS Leads as Community Engagement Body
Creating a Community Input form
Early Entry
ACTION ITEMS Gingersnap - Upload meeting notes from 2023 to the Website Creature - start a thread to discuss DMV Placement. Tripod - get with Viv make a post and see if anyone will take the job. Tripod - get with Viv to make a post about the Batcave email as a way to send in community input Gingersnap - Google invite to all Google groups for Leadership engagement. All AFs - notify leads about Leadership engagement this Saturday. All AFs - Check on shift coverage for your departments
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4pm, Batcave Meeting Room - Discord
Attendees - Creature, Michele, Wildflower, GingerSnap, Context UPDATES LLC Ticket Updates
City- N/A Art - No Report Media - No Report Participants Volunteer Shift Spreadsheet
Safety Safety Extravaganza
DISCUSSION TOPICS Fall Town Hall and Safety Extravaganza
Trello updates - all good! Summer Town Hall, June 10, @1pm - NTXB Warehouse
https://docs.google.com/presentation/d/e/2PACX-1vSOGTdQh9R-XE_rQEmxHJLmjKjevLHAcLpvip5HbZUfP_jRRFZ88yN5UPeZblOXqg/pub?start=false&loop=true&delayms=30000 4pm, Batcave Meeting Room - Discord
Attendees - Odin, Moonshine, Fropsi, Creature, Tripod, Michele, Wildflower, GingerSnap UPDATES LLC Has completed the META Contract! New Intern: Samuel D. City Inventory
Art META lead Vote! (Mys Efg & Temple Accomplinces)
Media ISO Discord Guru to help maintain the server Participants Volunteer Coordinator
Safety Safety Meeting in the next couple of weeks. DISCUSSION TOPICS Summer TH
Check-in
ACTION ITEMS City
4pm, Batcave Meeting Room - Discord
Attendees - Odin, Creature, Tripod, Michele, GingerSnap UPDATES LLC Current CAMPS: Gregor - City; Dawn - Art; Alexandria - Media; Shiny - Participants; Context - Safety >Making a community poll about our COVID policy City - N/A Art META Proposal discussion > Title: > Art Minimum: sketch on a napkin > Contact Info /Ability to meet with META Lead > Due Date: 2 weeks before Summer TH > Final Presentation Media - N/A Participants VOTE: Volunteer Coordinator: Dina - Unanimously Passed VOTE: Events Lead: Furbee - Passed with 1 abstain Safety >Myschievia Accessibility Accommodations > Ensuring that disabled participants have a voice regarding changes to the placement of facilities (notably portos). > Intimacy (Lead) would like to discuss how best to support the group. > Official Accessibility Accommodations Area behind MEATS (cleared and marked on the map). >Ensure a Handicap porto is nearby. > Additional Training for Sanctuary. > Additional Language for the Survival Guide. > Conversation at TH. > Create media requests to promote the discussion. > Possible infrastructure provided by LLC? > > If not, just space, please. ACTION ITEMS ART AF’s: Create META Proposal Requirements Doc by 4/30. Batcave AFs - Submit edits to the Application within 2 weeks Next Meeting Agenda Items Vote in New META Lead 4pm, Batcave Meeting Room - Discord
Attendees - Odin, Moonshine, Fropsi, Creature, Tripod, Michele, Wildflower, GingerSnap, Shiny UPDATES LLC - N/A City VOTE: Leadership > Quarter Master - Chris Greene: Unanimously passed >Hay for main roads? LLC to discuss with Hap closer to the event Art META Restructuring > VOTE: Create a new Lead Position - META Lead (LLC to adjust the current contract) Unanimously passed. >Max/Fropsi to discuss the new job description, new EFG/Temple proposal requirements, and processes with previous builders to ensure best practices. C ommunity engagement: post about open applications to be made after the job description and requirements. VOTE: Leadership > Art Grant* - Kameron Lewellen: Unanimously passed *Normally this would be Art Projects, but there was some confusion about the responsibilities during the interview Media >Engagement issues; looking for solutions? > Official announcements on the website (using the media submission form) and Official communications channel Discord where we will post all the important info! Participants - N/A Safety NTXB accommodations and accessibility - Tabled for Next Month, asking Intimacy to join call. DISCUSSION TOPICS VOTE: Leadership > Cindy Moonshine - Batcave City AF, Unanimously Passed >Updating Leadership application > Giving AFs Two weeks to suggest edits VOTE: Instituting a Pro-Tem process: Unanimously Passed > Ability to interview and start a lead in a position before they are officially voted in. To be used after the initial voting window has closed, the lead can be overturned during the next scheduled meeting. >Summer Town Hall > CAMPS and Theme Camps Fair: Media Request needed. >Request Alternative contact info for Leadership - So that we are contracting them in their preferred method > Added column to Private Directory for Personal Contact Number. ACTION ITEMS LLC - update Builders' contract Max/Fropsi to discuss the job description, proposal requirements, and new processes with previous builders. Batcave AFs - Verify job descriptions for leads, have all leads (new and returning) sign forms, and file under 2023 Signed Job Descriptions in google drive. - Submit edits to the Application within 2 weeks Tripod - Submit Media Request: CAMPS and Theme Camps Fair at Summer TH! Next Meeting Agenda Items Batcave - update EFG/Temple Proposal requirements NTXB accommodations and accessibility > Ensuring that disabled participants have a voice regarding changes to the placement of facilities (notably portos). > Intimacy would like to add talking time to either April or May meeting to join us and have a discussion on how best to support the group. Spring Town Hall, February 25, @1pm - NTXB Warehouse
https://docs.google.com/presentation/d/e/2PACX-1vQVAoXb1QRo6VFKk23etTpgk5AHDPbTyd6n1gNUyKhCzXuxS6zJHO4qoUPssw-_bA/pub?start=false&loop=true&delayms=30000 4pm, Batcave Meeting Room - Discord
Attendees - Fropsi, Tripod, Michele, Wildflower, GingerSnap, Shiny, Context UPDATES LLC - N/A City Leadership Applications
Art Leadership Applications
Media Leadership Applications
Participants Leadership Applications
Safety Leadership Applications
Batcave Leadership Applications
TOPICS OF DISCUSSION Spring TH Prep
ACTION ITEMS All - Notify leads/AF of new positions Fropsi - META talk with previous leads, make a poll, talk about it at TH, and post on Blog, & Social Pages. GingerSnap - Get confirmation from Warehouse and LLC on new Summer TH Dates 4pm, Batcave Meeting Room - Discord
Attendees - Praxx, Michele, Wildflower, GingerSnap, Shiny, Dawn UPDATES LLC - No report City
Art - n/a Media
Participants
Safety
TOPICS OF DISCUSSION Restructuring the CAMPS divisions and rounding out departments with additional positions.
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