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CTO: 8:01pm
Batcave in attendance: Guapo, Viv, Miera, Snookums, Chaos Kitten LLC in attendance: Savage AGENDA ITEMS Discuss a permanent lead/AF position just for organizing Safety Extravaganza
Discuss reinstating BC applicant experience needs
CITY
CLOSED MEETING TOPICS Vote on MIS for Participants AF
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CTO: 7:57pm
Batcave in attendance: Guapo, Viv, Snookums, Miera, MamaBear LLC in attendance: The Intern AGENDA ITEMS Volunteer Registration site!! - debugging and testing in progress - Google SSO fix biggest issue - Backlog issues and minor bugs will be in progress after release - Snookums will make the call on release - if it’s still too buggy, we move to spreadsheet. If can fix by Sunday, will migrate info to site. If not by then, we stick with spreadsheet. Tomorrow morning, volunteer registration is live either way. Vote on M* for Tech Lead -unanimously approved CV Tickets Policy - Leads asking for clarification - Generally under the lead’s discretion - ask LLC CAMPS BUSINESS CITY - signage may change hands - up to City leads - city put a call out for new street names ART - META - lumber has been ordered and blueprints are mostly done - Art lead has art placement, art grant app, and art grant committee app open MEDIA - Nips wrapping things up and will have SG ready for LLC review before Sept PARTICIPANTS - No update SAFETY - Submitted budget for Safety Extravaganza - Meeting with Renegade to figure out what they need for mock ICS incident - Bringing info back from BMORG perimeter, etc COMMUNITY OUTREACH - Call to open up Batcave meetings (questions/comments in chat) to community - Any matters involving sensitive information can be handled after the open meeting in a closed session - Approved unanimously to start next week - Viv to post about it LLC UPDATES - AED has been rented - Gators still to be rented - Portos still to be rented - Additional 25KW generator ordered to run safety nook/volunteer HQ - Second round of tickets to be released on the 29th now - VIP tickets now come with a $25 discount on ticket for following year ACTION ITEM REVIEW - Viv post about open Batcave Meetings - Viv to update second round tickets date and post to social media/push art tickets - let people know that VIP includes $25 discount for following year - Snookums to make go/no-go call on volunteer reg site - Miera to reach out about volunteer spreadsheet status NEXT WEEK’S AGENDA Nothing as of now but I’m sure something will be added within the week! Meeting closed: 8:45pm CTO: 8:02pm
Batcave in attendance: Guapo, Viv, Hades, Miera, Snookums, MamaBear LLC in attendance: Intern AGENDA ITEMS Hades to report on volunteer app status -- Raptor was very very ill so it’s delayed -- they’ll let us know asap -- deadline is August 8th; if not ready, moving back to spreadsheet M* interview for tech lead role -- M* had to reschedule -- Viv will reach out and let folks know Vote on Wasabi for Zoning Lead -- approved unanimously Vote on Murph for Greeter Lead -- approved unanimously Cart types needed -- CITY - 1 site ops (four seater with back area for gas cans, water, tools, etc), 1 city planning/zoning (four seater) -- ART - 0 -- MEDIA - 0 -- PARTICIPANTS - 1 for parking (two seater is fine, four seater preferred) -- SAFETY - 1 gate (two seater), 3 ranger (2 four seaters, at least one off-road, and then one whatever for guardian), 1 MEAT (off-road, can hold a backboard), 1 fire (four seater with back area for gas cans, etc), 1 sanctuary (four seater preferred) - Viv to send above list to LLC CAMPS BUSINESS CITY Update from Sunday’s Meeting: -- work weekends will be aug 22-24, sept 5-7, sept 19-21, and sept 26-28 -- theme camp registration form will be live weds aug 6 -- Havok reached out to leads for infrastructure space needs ART - New art lead is up to speed - META informed of recon info MEDIA - Sent Nips info from recon for Survival Guide PARTICIPANTS - Waiting to hear back from Raptor about budget/app SAFETY Safety extravaganza will be Sept 20-21 -- will make food request budget -- will verify headcount COMMUNITY OUTREACH no updates LLC UPDATES - Budgets approved across the board - Miera is reaching out to see if META tools can be retrieved - Setting up meeting with Renegade and safety leads for Safety Extravaganza - Intern is responsible for murder tree ACTION ITEM REVIEW - Viv to reach out to M* about rescheduling interview - Viv to send cart list to LLC email - MamaBear to verify headcount and submit food budget to LLC - MamaBear to send ICS emergency plan rough draft to LLC NEXT WEEK'S AGENDA - Update on volunteer software - M* tech lead role update/voting Meeting closed: 8:51pm CTO: 8:03pm
Batcave in attendance: Viv, Guapo, Hades, Miera, Reality, Snookums, Mama Bear LLC in attendance: Intern AGENDA ITEMS Hades report on volunteer app progress
City - A, R, Ha, E (+1), G* Art - 0 Media - 0 Participants - M* Safety - P, M, G, P (+1), C, Q (maybe) Batcave - Guapo, Viv, Reality, Hades, Mama Bear, Snookums, Miera Review apps for Tech Lead role M* - set up interview for next week CAMPS BUSINESS CITY
Nobody to reach out to Llama Land - LLC will handle Budgets are due end of this week (exceptions for people needing to wait for land recon) Submit initial budget request and then can add after recon weekend Cart type to LLC after recon META tools - likely a lost cause, giving up LLC received emails regarding * - will be banned from all Mys events Grievance policy with COC and Tiers review
ACTION ITEM REVIEW: Viv to send names of recon weekend attendees to LLC Viv to reach out to M* to schedule interview for tech lead role Snookums to reach out to art lead Viv to reach out to L* for greeter lead Guapo to reach out to M* for greeter lead Mama Bear to email LLC about Safety Extravaganza LLC contact R* to meet about fire stuff NEXT WEEK’S AGENDA Interview M* for tech lead Volunteer app update Cart types needed per CAMPS Meeting closed: 8:44pm CTO: 8:02pm
Batcave in attendance: Reality, Guapo, Viv, Hades, Snookums, Miera, Mama Bear LLC in attendance: The Intern, Savage AGENDA ITEMS Review cart request reasons - Participants - Hades sent in email to LLC for parking - Mama Bear - Fire, MEAT, Sanctuary, 2 Rangers, Gate - City - Site Ops Number of people per camp attending recon weekend City - 5 Art - 1 Media - 0 Participants - 1 Safety - 5 Batcave - 7 Vote on Tech Lead role review tech skills list and job description approved unanimously CAMPS BUSINESS CITY Scope of Land Prep work - land owners mow their own grass - not as much tree fall - will have things like building benches and fixing up campsites for land owners - will hammer out details at Recon weekend Equipment maintenance - generators, chainsaws ART Build weekend dates approval - Viv sent approval request to LLC via email on 7/16 - weekends approved META Tools: - operate as if we WON’T be getting them back - Snookums reach out to ** once more Art Grants - Get with P* to see if they’d be willing to share info - Get Reality and Chaos Kitten access to art drive, groups, discord MEDIA No new business PARTICIPANTS VACANCY - Greeter Lead SAFETY Safety Extravaganza: LLC budget/specifics - Mid-Sept approved (either Sept 13/14 or Sept 20/21) - one day thing - no camping - combine with work weekend LLC UPDATES - Recon weekend dates approved - Four work weekends approved - Safety Extravaganza - pick a weekend - Grievance Policy, CoC, and Tiers will be voted on next week - Renting radios and repeaters - Approved discounted (-$25) tickets for participants who have volunteered 12 or more hours (in addition to VIP tix) - Waiting on emails from ** and ** for decision regarding ** - Aug 1st deadline for volunteer sign up app release ACTION ITEM REVIEW Viv - update permissions on Google Drive for Reality and Chaos Kitten Viv - send info to Chaos Kitten Everyone - reach out to leads minimum cart requirements and type (number of people to transport [2, 4 or 6], lay-down area, ATV or golf cart Viv - send recon weekend number to LLC via email Viv - post about tech lead position, greeter lead vacancy, Batcave vacancies LLC - update leadership application to include Tech Lead NEXT WEEK'S AGENDA Hades to report on volunteer app progress CAMPS business Meeting closed: 8:51pm CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, Snookums, Hades, Miera LLC in attendance: Wasabi AGENDA ITEMS Discuss/Vote on CK for Art Lead - approved unanimously Discuss/Vote on MS for Production Lead - approved unanimously Interview R for Art AF - approved unanimously FAST and Echelon leads vote - unanimously approved both SHS for FAST and SD for Echelon Vote to not push for lead advocate roles this year - approved unanimously Leadership/Safety department rejection of *
CAMPS BUSINESS CITY
LLC UPDATES
ACTION ITEM REVIEW: Viv to update website with new lead info Each AF reach out to leads who requested carts Viv to send LLC email requesting build weekend dates approval Snookums to talk to Payull about tool assistance Hades to ask LLC for vendor for badges MamaBear to create Safety Extravaganza budget plan and send to LLC Hades to send policies to LLC via email for approval NEXT WEEK'S AGENDA
Meeting closed: 9:34pm Batcave Meeting July 8, 2025
CTO: 8:00 pm Batcave in Attendance:Snookums,Miera, MamaBear, Hades AGENDA ITEMS Grievance Policy and Code of Conduct,
FAST and Echelon leads
CITY: 2 ART: 1 MEDIA: 0 PARTICIPANTS: 1(to be used only through Saturday when parking closes) SAFETY: 7 Mobility: 2
R’s Art AF/ Art Lead App - tabled until next meeting Lead Advocates: Only one volunteer so far Further discussion on that has been tabled until the end of August. Consequence Tiers
Lead Roles still Available Art Lead Production Lead Unanimous vote on *’s leadership and Safety volunteer roles. Unanimous vote to ask LLC to look into further considerations. NEW BUSINESS Recon weekend
Safety extravaganza
META Tools
Burning Man is going to send us facts about their policies for information purposes. Timeframe unknown Posting pictures of the land for the community soon-ish NEXT WEEK’S AGENDA Land Recon dates finalized? Safety Extravaganza: LLC budget/specifics META Tools: LLC retrieved them yet? FAST and Echelon leads voted in R* Art AF/Art Lead app Meeting ended at 8:59 pm CTO: 8:00pm
Batcave in attendance: Guapo, Viv, Hades, Mama Bear, Miera, Snookums LLC in attendance: The Intern, Wasabi AGENDA ITEMS Interview Nick Pryde for Procession Lead -Voted in unanimously. -ACTION ITEM: Mama Bear to notify Review leadership applications: -S H S* - FAST lead: ACTION ITEM: LLC to set up interview -Y* - Art AF/multiple openings: Will discuss next meeting -Goldfish Anna - Volunteer coordinator - voted in unanimously ACTION ITEM: Hades to notify -S*D* - Echelon lead: ACTION ITEM: LLC to set up interview Open Lead Positions:
Ask your leads who would like to be CAMPS lead advocate on Batcave! -Basically, a secondary Batcave member for your CAMPS to make sure needs are getting relayed to BC properly and being prioritized efficiently. -Not a voting role. -ACTION ITEM: AFs will reach out to leads Discuss Safety Extravaganza planning -LLC needs to know budget and dates -Talking about combining with work weekends? -$ per person to have it on the land ? -ACTION ITEM: Guapo to reach out to Arkos to work on Land Prep scheduling Reviewing and voting on Grievance Policy -approved unanimously Discuss/vote on the idea of having a record of votes/bans using the tier list from Hades -severity tier explained for voting for or against on record -report of votes for transparency and accountability -record for future leadership -Approved 5 with one abstain -ACTION ITEM: Hades to post tier ideas that line up with Code of Conduct -Snookums would like to add qualifying factors next meeting LLAMASLLAMASLLAMAS
NEXT WEEK'S AGENDA: -Number of cart requests per department ACTION ITEM: AFs to bring number to next week’s meeting -Vote on Echelon and FAST lead and hopefully Production Lead -List CAMPS advocates -Viv to make welcome post for Leads once they’re all voted in, including call for continuing volunteer applications -Discuss Y* lead apps Meeting ended - 9:00pm Batcave Meeting June 24, 2025
CTO: 8:00PM Batcave in attendance: Guapo, Viv, Snookums, MamaBear LLC in attendance: The Intern AGENDA ITEMS Interview S*B*
Additions of Echelon (handing out radios) and Guardian (event perimeter) roles - both under Safety
Town Hall Agenda LLC’s preliminary outline for town hall agenda:
Safety Extravaganza
Review Lead applications:
Remaining lead positions open: Production Lead Volunteer Coordinator Fire Art Safety Lead Art Lead Echelon Lead Remaining BC positions open: Art AF Facilitator Parliamentarian Next week’s agenda: Interview N* for Procession Lead Discuss Safety Extravaganza planning Reviewing and voting on Grievance Policy Discuss/vote on the idea of having a record of votes on bans using the tier list from Hades Meeting closed: 8:45PM CTO: 8:00pm
Batcave in attendance: MamaBear, Snookers, Hades, Viv, Guapo, Miera LLC in attendance: The Intern AGENDA ITEMS Application rejection email reviewed and approved Grievance policy changes: Previous changes approved New changes to be made by Miera and voted on next week: Disputing old bans (up to three years) allowed for 30-60 days after new policy posted Use tiers in Code of Conduct and have lawyer review for liability Lead applications: Tank voted in unanimously for META lead S* B* will be interviewed for Art AF/Lead (need more info) M* applied for Greeters but we will ask about Zone Guide interest instead ACTION ITEM: Guapo to reach out to M* Iris voted in unanimously for Greeter Lead MakeItSo voted in unanimously for Parking Lead Combining Site Ops Lead/QM - voted to combine the two into just Site Ops will incorporate duties into Site Ops Lead Remaining lead positions open: Zone Guide Site Ops Procession Lead Pyro/Production Lead Volunteer Coordinator Fire Art Safety Lead Remaining BC positions open: Art AF Facilitator Parliamentarian NEXT WEEK’S AGENDA ITEMS Interview S*B* Reviewing and voting on Grievance Policy Summary of inventory day Discuss/vote on the idea of having a record of votes on bans using the tier list from Hades Meeting closed: 8:49pm |
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