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CTO: 8:09
Batcave in attendance: Snookums, Viv, Guapo LLC in attendance: The Intern BATCAVE INTERVIEWS BEFORE BATCAVE MEETING:
AGENDA ITEMS Lead selection status Has everyone at least scheduled interviews with new applicants?
Has everyone onboarded returning applicants?
Summer Town Hall Date ideas
Venue ideas
Tribal Cites Updates Current plan:
In order to work on the Volunteer check-in system, we need a process to go off of. Questions that need answers:
LLC UPDATES
ACTION ITEM REVIEW
FUTURE AGENDA ITEMS Batcave Mission Statement revision Discuss becoming an official BMORG regional (pros/cons) Myschievia Principles revision Discuss radio etiquette/process training for leads/shift leads Discuss placement of HQs Discuss load out process for Site Ops post burn Revisit the bass levels in sound policy (travels in the ground to neighbors) Discuss general volunteer swag/CV swag CLOSED MEETING TOPICS None Meeting closed: 8:31pm
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CTO: 8:05pm
Batcave in attendance: Guapo, Viv, MamaBear, Snookums, MakeItSo LLC in attendance: The Intern, Savage AGENDA ITEMS Lead applications - Only 12 applicants, 11 returning, one new - AFs to reach out to applicants fromt heir departments - LLC will speak about leadership openings and requirements at Spring Town Hall Spring Town Hall - Deep Ellum Art Co - March 14 - 2pm setup - 2:30pm start - Guapo to control streaming on Discord - Viv to manage chat on Discord - Savage to bring tv/stand for display - Flowmoon will have mic and speaker for us to use - Half off cover for Flowmoon with code word “Myschievia” - LLC to do slides and presenting - Batcave to present what Batcave is/how it works - LLC Meet & Greet/Q&A in person after town hall LLC UPDATES - Need volunteer hours from Tribal Cities from Raptor COMMUNITY INPUT - From Warehouse: theme camps want to form villages [can we add villaging options to theme camp application?], BWB has a chat on WhatsApp and Discord channel, are refining channels to communicate with community and would like our help, will discuss options - From Poetry: do volunteer hours count if they didn’t attend Mys - YES ACTION ITEM REVIEW - Viv to send Savage Batcave slide info - Savage to send Guapo link for mic software - Intern to reach out to Raptor for volunteer hours - Intern to reach out to Signal Drift about lead app - Intern to reach out to Arkos about volunteer hours during Land Prep weekend - All AFs to reach out to the applicants from your departments NEXT WEEK’S AGENDA ITEMS - Batcave Mission Statement revision - Discuss becoming an official BMORG regional (pros/cons) - Myschievia Principles revision - Discuss radio etiquette/process training for leads/shift leads - Discuss placement of HQs - Discuss load out process for Site Ops post burn - Revisit the bass levels in sound policy (travels in the ground to neighbors) - Discuss general volunteer swag/CV swag AGENDA ITEMS ON HOLD - Review Tribal Cities suggestions/complaints/blueprint - Snookums and Raptor to meet before this item is discussed CLOSED MEETING TOPICS None Meeting closed: 8:42PM CTO: 8:11pm
Batcave in attendance: Guapo, Viv, Snookums, MakeItSo LLC in attendance: The Intern AGENDA ITEMS Lead job descriptions - City, Art, Media, Safety, and new role under Community Voice completed. Batcave completed. New applications created. - MakeItSo said Participants are done. - Viv will call for apps tomorrow Town Hall Date - March 14 - Possibly Dallas Art Co LLC UPDATES None ACTION ITEM REVIEW - MakeItSo to verify with Dallas Art Co that we can do Spring Town Hall there March 14 (3pm) - Viv to post applications for leadership NEXT WEEK’S AGENDA ITEMS Batcave Mission Statement revision Discuss becoming an official BMORG regional (pros/cons) Myschievia Principles revision Discuss radio etiquette/process training for leads/shift leads Discuss placement of HQs Discuss load out process for Site Ops post burn Revisit the bass levels in sound policy (travels in the ground to neighbors) Discuss general volunteer swag/CV swag AGENDA ITEMS ON HOLD Review Tribal Cities suggestions/complaints/blueprint - Snookums and Raptor to meet before this item is discussed CLOSED MEETING TOPICS None Meeting closed: 8:23pm CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, MakeItSo LLC in attendance: The Intern, Savage AGENDA ITEMS Lead job descriptions
Spring Town Hall - looking March 14
ACTION ITEM REVIEW
NEXT WEEK’S AGENDA ITEMS
AGENDA ITEMS ON HOLD
CLOSED MEETING TOPICS None Meeting closed: 8:20pm Batcave Meeting Jan 15, 2026
CTO: 8:07pm Batcave in attendance: Guapo, Viv, MakeItSo, MamaBear, Snookums LLC in attendance: The Intern AGENDA ITEMS Lead Onboarding party - Lead poll reflected in-person favorable - Can one-on-one with those who can’t make it - Schedule a date after spring town hall Volunteer Appreciation Party Details - Planning for Jan fell through - Schedule to follow right after Spring Town Hall (same day) Lead job descriptions (http://tiny.cc/ntxb-job-descriptions) - Replies from leads posted in Discord - All responses we’re gonna get are in spreadsheet - Update before next Tues! Community events throughout the year/Google calendar - Erin with BWB offered - Would like to keep it under the NTXB umbrella - Part of BC Facilitator role Discuss certain number of critical volunteer shifts filled before releasing second round of tickets/rest of shifts - ~20% of critical shifts must be filled before releasing second round - LLC to give hard number when time comes - May be able to bake into Tribal Cities - Snookums and Raptor to discuss Safety Extravaganza - Safety Extravaganza Coordinator? Roll into Events Coordinator - Move into summer - look for a venue that has indoor availability Events Coordinator Role - Make a lead under Community Voice LLC UPDATES None ACTION ITEM REVIEW Viv to create Events Coordinator Job Description EVERYONE to update job descriptions for their department by TUESDAY 1/20 NEXT WEEK’S AGENDA ITEMS Discuss radio etiquette/process training for leads/shift leads Discuss placement of HQs Discuss load out process for Site Ops post burn Revisit the bass levels in sound policy (travels in the ground to neighbors) Discuss general volunteer swag/CV swag Batcave Mission Statement revision Discuss becoming an official BMORG regional (pros/cons) Myschievia Principles revision AGENDA ITEMS ON HOLD Review Tribal Cities suggestions/complaints/blueprint - Snookums and Raptor to meet before this item is discussed CLOSED MEETING TOPICS None Meeting closed: 8:49pm Batcave Meeting Dec 9, 2025
CTO: 8:07pm Batcave in attendance: Guapo, Viv, MamaBear, MakeItSo LLC in attendance: The Intern AGENDA ITEMS
LLC UPDATES
None Meeting closed: 8:43pm Meetings in November will be closed meetings due to the review of lead's After Burn Reports and the possibility of sensitive information regarding participant identity contained therein.
CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, Miera, MakeItSo LLC in attendance: The Intern AGENDA ITEMS Afterburn report meeting with leads - talk about dates during the BC meeting on the 21st - poll leads for date that works best for them CAMPS BUSINESS CITY Update from final work weekend - Land prep is done - Most roads marked, ran out of pink flags - Intern has flagging supplies - Theme camp boundary markers placed Still need to figure out signage? - Exo has last year’s signs, won’t be on site until Thursday - If he doesn't want/can't make them, we can figure it out on site ART META - Effigy is almost fully constructed on site Art - Waiting on placement signage order, waiting for signing 2 art grant contracts Production - extend procession to about 20 min and incorporate sound camps - Procession needs helpers! MEDIA Plan to continue posting about open volunteer shifts PARTICIPANTS Ice - $8/bag for 16# bag - different vendor, it’s what they have available - will need to refill diesel tank twice a day (get more diesel cans) - Intern looking at setting up Venmo option Shifts looking good SAFETY Echelon - Signal Drift will add shorter shifts! COMMUNITY VOICE None LLC UPDATES Radios, generators, carts, supplies all ordered and confirmed - good to go! VFD will be present Saturday with 2 trucks Fire equipment request from Flipside has been placed, Intern will pick up BWB - Intern explained situation, they will not be reaching out to leads any longer ACTION ITEM REVIEW Viv to post about ice change up Intern to look into Venmo option for ice Intern to redo afterburner reports and send to leads prior to burn NEXT WEEK'S AGENDA No meeting next week or the following week - next meeting will be Oct 21 TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS) Discuss everyone tag in Discord post-research Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza Discuss adding GET INVOLVED page on website (BWB, Street Medics, etc) CLOSED MEETING TOPICS None Meeting closed: 8:44pm CTO: 8:04pm
Batcave in attendance: Guapo, Viv, MamaBear, MakeItSo, Miera, Snookums LLC in attendance: The Intern AGENDA ITEMS None CAMPS BUSINESS CITY Update from City Meeting - Flags will arrive tomorrow at warehouse - Signage - not purchasing new signage, use what we have, LLC will contact Exo - All hand weekend this weekend - call already posted - Land Prep is pretty much done - City planning needs help with flagging/marking ART - META - Effigy and temple are done and ready to be transported and constructed on site next weekend! - Art - Waiting on LLC for grant amounts and approvals to send contracts, will need to make a late budget request for art placement materials - Production lead - still up in the air - extend procession and incorporate sound camps as back up plan MEDIA - Tickets sales will cut off midnight Wednesday before burn - Re-entry: It states no re-entry on the ticketing page of the website. PARTICIPANTS - Parking will help with Gate/Greeter lanes - Badge SOP - VHQ will print and distribute badges, photos sent to VC - VHQ - sign in for every shift - Early entry request cut off Sept 30 SAFETY Safety Extravaganza recap - 30ish participants - 3 people CPR certified On-site safety meetings moved to 10am COMMUNITY VOICE Tribal Cities - Schedule grid view removed, can do everything in list view LLC UPDATES - Landowner will be mowing this week, Intern will confirm - Signs will be brought to land this weekend - Art grant info will be sent tomorrow afternoon latest - VFD was a no-show but LEO is helping facilitate - Athens Fire Marshal will put Intern in touch with VFD ACTION ITEM REVIEW Intern reach out to Exo about signs Intern to reach out to Clutch about ice NEXT WEEK'S AGENDA Nothing yet TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS) - Discuss everyone tag in Discord post-research - Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza - Discuss adding GET INVOLVED page on website (BWB, Street Medics, etc) CLOSED MEETING TOPICS None Meeting closed: 9:18pm Batcave Meeting Sept 9, 2025
CTO: 8:02pm Batcave in attendance: Guapo, Viv, MamaBear, Miera, MakeItSo, MamaBear, Snookums LLC in attendance: The Intern AGENDA ITEMS Discuss art grants
CAMPS BUSINESS CITY
ART
MEDIA
PARTICIPANTS
SAFETY
COMMUNITY VOICE
LLC UPDATES
ACTION ITEM REVIEW
NEXT WEEK’S AGENDA
TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS)
CLOSED MEETING TOPICS None Meeting closed: 9:00pm |
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