|
CTO: 8:00
Batcave in attendance: Collateral Damage, Snookums, snapshot, Make it So, JCakes LLC in attendance: Intern, Miera, Kari DEPT UPDATES Participants (Make it so)
LLC UPDATES Reviewing budgets
Working on radio vendors
3 tickets away from GA being sold out
A participant submitted a chargeback for “subscription services” - this has significant ramifications and this person is banned until further notice Waiting on privacy fence quote COMMUNITY QUESTIONS None ACTION ITEM REVIEW None FUTURE AGENDA ITEMS
CLOSED MEETING TOPICS None Meeting closed: 821
0 Comments
CTO: 8:01
Batcave in attendance: Collateral Damage, Enabler, Guapo, Viv, Make it So, Snookums, JCakes LLC in attendance: Intern DEPT UPDATES Participants (Make it so)
Safety (Snapshot/J-Snacks) none Community Voice (Snookums) none City (Guapo/Enabler)
META (viv)
Art (Viv)
Media (Viv)
LLC UPDATES
COMMUNITY QUESTIONS
ACTION ITEM REVIEW
FUTURE AGENDA ITEMS
CLOSED MEETING TOPICS None Meeting closed: 819 CTO: 800pm
Batcave in attendance: Collateral Damage, Snapshot, Enabler, Guapo, Viv, JCakes, Make it So LLC in attendance: Intern AGENDA ITEMS Tribal Cites Updates
DEPARTMENT UPDATES Participants (Make it so)
Safety (Snapshot/J-Snacks)
Community Voice (Snookums) (not present) City (Guapo/Enabler)
META (viv)
Art (Viv)
Media (Viv)
LLC UPDATES n/a COMMUNITY QUESTIONS none Batcave Meeting July 7th 2026
CTO: Batcave in attendance: Collateral Damage, snapshot, guapo, viv, JSnacks, make it so, Enabler, snookums LLC in attendance: the intern, karebear, miera **AGENDA ITEMS** Tribal Cites Updates - 99% ready for leads - Minor tweaks being made - How do we comm issues? App Chat in Discord. Dont tag raptor - post issue and screenshot - Process - do we need to rewrite the process docs? Captain was consulted in safety meeting 7/6, he is willing to go back and revise any changes that may have happened between last year and this year. Need those by 7/15 - Go/NoGO Vote this Sunday 7/12 @6pm - Reach out to Bun and Goldfish to communicate that this vote is happening - Needs: departments missing or incorrect, shifts for work weekends, bug report function isn't working, etc. **DEPARTMENT UPDATES** Participants (Make it so) - Just attended a vol support meeting, to help understand volunteer needs better, and provide better community and leadership support Safety (Snapshot/J-Snacks) - Safety meetings 7/6 and 7/13 - Working on budgets hoping for new radios - CERT group - Pending LLC meeting Community Voice (Snookums) Media (Viv) - Registration pages updates on website - Theme and rv are open now - Posting stuff and doing things City (Guapo/Enabler) - Enabler setting up meeting with Sound Marshal and City Map lead to account for bass levels - Signage duties: city placement (road signs); all other signs will be zone guide. AFs - reach out to leads to see what signs they need Art/META (Viv) - Necrotic updating forms for art grant apps, placement, and committees. Will be ready to go by 7/15 - Working out when we will have build days and Viv will send comms when decided **LLC UPDATES** - Budget forms have gone out - Due July 31st **COMMUNITY QUESTIONS** - Trash Panda raised an issue concerning the handling of VIP ticket emails. TribalCities will hopefully solve most of these problems. Make it so is working on volunteer support in more detail as we move forward. We need to get all ass lead name and email this year!! - Payull: needs the maps asap so he can build evac map **ACTION ITEM REVIEW** - Collateral to get with leads to determine what should be on a pre-shift shift-lead checklist (before inventory) - Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is **CLOSED MEETING TOPICS** None Meeting closed: 838 CTO: 806
Batcave in attendance: Collateral Damage, snapshot, guapo, viv, JSnacks, snapshot, snookums LLC in attendance: Savage, the intern, mierra AGENDA ITEMS Tribal Cites Updates
What is the cutoff for “early volunteer” signups? Need LLC input - 2 weeks after sign up is released (7/29) DEPT UPDATES Participants (Make it so) none Safety (Snapshot/J-Snacks)
Community Voice (Snookums) none Media (Viv)
City (Guapo/Enabler)
Art/META (Viv/LLC)
LLC UPDATES
ACTION ITEM REVIEW
FUTURE AGENDA ITEMS 21+ Wristbands - Decide on the differentiator Inventory - July 18th - Welcome to show up and camp out Friday night Policy and SOP for SA COMMUNITY QUESTIONS Payull: Policy and SOP for SA victims; do we want to adopt the FB policy? Will send that policy to BC and we will review CLOSED MEETING TOPICS None Meeting closed: 830 CTO: 801
Batcave in attendance: Collateral Damage, snapshot, guapo, viv, enabler, snookums, makeitso LLC in attendance: AGENDA ITEMS Tribal Cites Updates - 7/1 deadline for leads check; 7/15 deadline for shifts Safety extravaganza - Gate has been set for 9/11-9/13 - Campout at llamaland - Radio, ranger, fire trainings offered - More updates beginning of July What is the cutoff for “early volunteer” signups? - Need LLC input Inventory! - July 18th - Welcome to show up and camp out Friday night DEPT UPDATES Participants (Make it so) - none Safety (Snapshot/J-Snacks) - Sound Marshall meeting - Comm serv response team - something to discuss with community - Safety meetings 7/6 and 7/13 - Gate rehearsals in safety extravaganza Community Voice (Snookums) - none Media (Viv) - Princess Nip Queen is Survival Guide lead again (and wristbands) City (Guapo/Enabler) - Enabler setting up meeting with Sound Marshal and City Map lead to account for bass levels Art (Viv) META is working out when we will have build days and Viv will send comms when decided LLC UPDATES None ACTION ITEM REVIEW - Collateral to get with leads to determine what should be on a pre-shift shift-lead checklist - Guapo and Enabler to facilitate a meeting with Safety and City regarding sound FUTURE AGENDA ITEMS - 21+ Wristbands - color differences COMMUNITY QUESTIONS None CLOSED MEETING TOPICS None Meeting closed: 816 CTO: 230pm
Batcave in attendance: Collateral Damage, snapshot, guapo, enabler, viv, jcakes, make it so, snookums AGENDA ITEMS Tribal Cites Updates
21+ Wristbands
Radio Etiquette
Tiered Swag and General Vol Incentives
Bass levels
Schedule Inventory
Discuss HQ Placement
New Batcave Mission Statement Our mission is to sustain the Myschievia community through ethical leadership, transparent communication, and responsible resource management. We empower volunteers, protect participants, and nurture the creative and inclusive culture that defines our event. Outlining the budget process (need LLC)
Volunteer Admin
ACTION ITEM REVIEW
Meeting closed 459pm CTO: 800
Batcave in attendance: Collateral Damage, snapshot, guapo, enabler, viv, jcakes, make it so, snookums LLC in attendance: The Intern, KareBear, miera AGENDA ITEMS Open Positions Sound Marshal (AF: J-Cakes/Snapshot)
Tribal Cites Updates 6/2 update: 7/1 deadline for leads; 7/15 deadline for shifts Demo for batcave during working session Town Hall 6/13
Batcave Working Session June 14th 2pm, Hosted by Make It So Discussions on deck:
LLC UPDATES Inventory Mid-July Budget forms out soon due date roughly end of july ACTION ITEM REVIEW Add voting slides to deck for yes/no BMOrg and Principles Blog post for same FUTURE AGENDA ITEMS Safety extravaganza - AFs to provide LLC with dates Discuss load out process for Site Ops post burn Organize Inventory Date COMMUNITY QUESTIONS What is next, after leads submit budget to AFs? LLC will review all requests and prioritize CLOSED MEETING TOPICS None Meeting closed: 815 CTO: 801
Batcave in attendance: Collateral Damage, viv, snapshot, guapo, Make it so LLC in attendance: The Intern AGENDA ITEMS Lead selection status Open Positions
DEACo Update - are minors allowed? DEACO: “It depends on the kids age /situation. I’d prefer to keep it to adults. When we have minors present I have to hire security to help monitor for underage drinking.” Do we mean kids with parents or 18-20 year olds? Kids w parents Tribal Cites Updates 6/2 update: 7/1 deadline for lead testing; 7/15 deadline for shift signups Demo for Batcave during working session Working Session: June 14th 2pm, Hosted by Make It So Batcave Working Session Items
LLC UPDATES Emails have been sent out for 12 hr volunteer ticket info 8 hr VIP will be sent out soon ACTION ITEM REVIEW Add voting slides to deck for yes/no BMOrg and Principles Blog post for same FUTURE AGENDA ITEMS Safety extravaganza - AFs to provide LLC with dates Myschievia Principles revision (before survival guide goes out - part of overall BMOrg discussion) Discuss radio etiquette/process training for leads/shift leads Batcave Mission Statement revision Discuss placement of HQs Discuss load out process for Site Ops post burn Organize Inventory Date Revisit the bass levels in sound policy (travels in the ground to neighbors) Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall) Tiered swag - come first come hard Ex: “if you sign up by xx date, you get the tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc) Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently PRIDE events - discuss how we can support the efforts COMMUNITY QUESTIONS Announcement: recon weekend this weekend (6/6) Llc will be there around 9-10am CLOSED MEETING TOPICS None Meeting closed: 812 CTO: 802
Batcave in attendance: Collateral Damage, Snapshot, Enabler, JCakes, Make It So LLC in attendance: The Intern AGENDA ITEMS Lead selection status (these need to be filled by work weekends at the very latest) Open Positions
21+ wristbands (see discord general) LLC is researching the liability end of this, and will update us once they have more information. We will then discuss further. Do we want to go back to the 10 principles +consent If yes, when? Voting will be included in June Town Hall Discuss bringing the option of becoming an official BMORG regional We already meet all the criteria, the only thing we would need to do differently is to be sponsored (by another regional) We get access to all their documents and access We would be associated with BM - listed on website If we vote yes - when? Voting will be included in June Town Hall June Townhall - DEACo has offered to let us use the inside again, if we can move the town hall to anytime between 2-5 Yes Need to update media and website Radio Etiquette Snapshot will create a cheat sheet/dos and don'ts for Radio etiquette/process Expect updates after the safety extravaganza LLC UPDATES Would like to vote on BMOrg items at June Town Hall ACTION ITEM REVIEW
FUTURE AGENDA ITEMS Safety extravaganza - AFs to provide LLC with dates Myschievia Principles revision (before survival guide goes out - part of overall BMOrg discussion) Discuss radio etiquette/process training for leads/shift leads Batcave Mission Statement revision Discuss placement of HQs Discuss load out process for Site Ops post burn Revisit the bass levels in sound policy (travels in the ground to neighbors) Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall) Tiered swag - come first come hard
COMMUNITY QUESTIONS n/a CLOSED MEETING TOPICS None Meeting closed: 818 |
Archives
August 2026
Categories |
RSS Feed