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CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, Miera, MakeItSo LLC in attendance: The Intern AGENDA ITEMS Afterburn report meeting with leads - talk about dates during the BC meeting on the 21st - poll leads for date that works best for them CAMPS BUSINESS CITY Update from final work weekend - Land prep is done - Most roads marked, ran out of pink flags - Intern has flagging supplies - Theme camp boundary markers placed Still need to figure out signage? - Exo has last year’s signs, won’t be on site until Thursday - If he doesn't want/can't make them, we can figure it out on site ART META - Effigy is almost fully constructed on site Art - Waiting on placement signage order, waiting for signing 2 art grant contracts Production - extend procession to about 20 min and incorporate sound camps - Procession needs helpers! MEDIA Plan to continue posting about open volunteer shifts PARTICIPANTS Ice - $8/bag for 16# bag - different vendor, it’s what they have available - will need to refill diesel tank twice a day (get more diesel cans) - Intern looking at setting up Venmo option Shifts looking good SAFETY Echelon - Signal Drift will add shorter shifts! COMMUNITY VOICE None LLC UPDATES Radios, generators, carts, supplies all ordered and confirmed - good to go! VFD will be present Saturday with 2 trucks Fire equipment request from Flipside has been placed, Intern will pick up BWB - Intern explained situation, they will not be reaching out to leads any longer ACTION ITEM REVIEW Viv to post about ice change up Intern to look into Venmo option for ice Intern to redo afterburner reports and send to leads prior to burn NEXT WEEK'S AGENDA No meeting next week or the following week - next meeting will be Oct 21 TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS) Discuss everyone tag in Discord post-research Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza Discuss adding GET INVOLVED page on website (BWB, Street Medics, etc) CLOSED MEETING TOPICS None Meeting closed: 8:44pm
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CTO: 8:04pm
Batcave in attendance: Guapo, Viv, MamaBear, MakeItSo, Miera, Snookums LLC in attendance: The Intern AGENDA ITEMS None CAMPS BUSINESS CITY Update from City Meeting - Flags will arrive tomorrow at warehouse - Signage - not purchasing new signage, use what we have, LLC will contact Exo - All hand weekend this weekend - call already posted - Land Prep is pretty much done - City planning needs help with flagging/marking ART - META - Effigy and temple are done and ready to be transported and constructed on site next weekend! - Art - Waiting on LLC for grant amounts and approvals to send contracts, will need to make a late budget request for art placement materials - Production lead - still up in the air - extend procession and incorporate sound camps as back up plan MEDIA - Tickets sales will cut off midnight Wednesday before burn - Re-entry: It states no re-entry on the ticketing page of the website. PARTICIPANTS - Parking will help with Gate/Greeter lanes - Badge SOP - VHQ will print and distribute badges, photos sent to VC - VHQ - sign in for every shift - Early entry request cut off Sept 30 SAFETY Safety Extravaganza recap - 30ish participants - 3 people CPR certified On-site safety meetings moved to 10am COMMUNITY VOICE Tribal Cities - Schedule grid view removed, can do everything in list view LLC UPDATES - Landowner will be mowing this week, Intern will confirm - Signs will be brought to land this weekend - Art grant info will be sent tomorrow afternoon latest - VFD was a no-show but LEO is helping facilitate - Athens Fire Marshal will put Intern in touch with VFD ACTION ITEM REVIEW Intern reach out to Exo about signs Intern to reach out to Clutch about ice NEXT WEEK'S AGENDA Nothing yet TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS) - Discuss everyone tag in Discord post-research - Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza - Discuss adding GET INVOLVED page on website (BWB, Street Medics, etc) CLOSED MEETING TOPICS None Meeting closed: 9:18pm Batcave Meeting Sept 9, 2025
CTO: 8:02pm Batcave in attendance: Guapo, Viv, MamaBear, Miera, MakeItSo, MamaBear, Snookums LLC in attendance: The Intern AGENDA ITEMS Discuss art grants
CAMPS BUSINESS CITY
ART
MEDIA
PARTICIPANTS
SAFETY
COMMUNITY VOICE
LLC UPDATES
ACTION ITEM REVIEW
NEXT WEEK’S AGENDA
TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS)
CLOSED MEETING TOPICS None Meeting closed: 9:00pm CTO: 8:01pm
Batcave in attendance: Guapo, Viv, Snookums, Miera, MakeItSo, LLC in attendance: The Intern AGENDA ITEMS Second round of tickets!
Discuss art grants
CAMPS BUSINESS CITY Update from City Meeting
ART META
Production lead isn’t communicating effectively and Intern would like to look for another person MEDIA Nips submitted the SG to LLC for approval - will give Viv go/no-go this week Deadline for wristband art is as soon as possible PARTICIPANTS Ice lead needs to approve shifts - was at Burnt Soup Greeters shifts almost filled, ice shifts filled Want to plan parking layout
SAFETY MEATS has a couple emails that have not been responded to
COMMUNITY VOICE Tribal Cities
LLC UPDATES BWB boost/collabs will not happen until after this year’s burn
ACTION ITEM REVIEW Viv to reach out to Chaos Kitten about art grants Guapo to clarify signage responsibilities Viv to remind LLC about SG MakeItSo will reach out to Havok about parking layout planning Meira to reach out to MEAT lead about emails/approvals Miera to reach out to Sanc lead about shirts NEXT WEEK'S AGENDA Discuss art grants TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS) Discuss everyone tag in Discord post-research Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza Discuss adding GET INVOLVED page on website (BWB, Street Medics, etc) CLOSED MEETING TOPICS None Meeting closed: 8:48pm |
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