Blog Archives

September 24, 2023

9/24/2023

September 24, 2023
4pm - Batcave Meeting Room
Discord Attendees - Odin, Fropsi, Creature, Tripod, Michele, Wildflower, GingerSnap

Last Meeting Follow-up
CITY: Send safety the 2022 safety map for Safety Extravaganza

Updates:
LLC

UTVs/city generator slated to arrive EE; Wed., Oct 4 afternoon. City Batcave will document Liability before they are released to the Leads.
Context, Dawn, Kari & Samuel will be on-site Wednesday. Dawn will be Actual Wed into Thurs.
Art Grant Round 1 is as caught up as known & communicated with Sparrow for placement.
All budget items have been placed, sans tubs (need to check) & possibly consumables for Sanct. Tshirts delivered to land and stored in on-site facility.
Wristbands ordered, delivering to Kari for Gate
1 - 10x10 will need to be replaced; unclear which dept.
Any print materials need to be sent to the googlegroups email
Burn night coordination should be directed to Context's post; no deviations.
Fire gear TBD

City

City Planning > Going to place theme camp flags on EE. >The map goal is Wednesday
Land Ops - Land was completed this weekend! Some rain dropped a few more branches but they will be addressed during Early Entry.
Zoning and Marking - all roads are marked and the new lights have been placed!

Art

Art Placement -submitted the list to City Planning. Onsite marking is almost done, will place the last ones on the burn circle during EE.
Art Grants - All done and contracts have been signed!
Sound Marshall - need to get shifts covered. Sound policy handout goes to those who have registered as a Sound Camp. Will get the print info to LLC.
FEG - Work in Progress. META has the 1st and 2nd floors complete and a small team stayed behind to keep working this weekend.
Temple - Done!
Pyro - No fireworks, but will have a few surprises. No Pyro Perimeter will be needed this year.

Media

All GOOD!

Participants

Vol Coor: 50% full! Try to get your Thursday shifts filled if possible. EE - If you need it, you must submit by EOD today!
Events - The print Deadline is past but the digital is still open. 120 events have been registered so far!
Greeter and Parking - All good and will be arriving Thursday morning to set up their departments. Earth Guardians - All good. May not be on-site during the event but has a backup plan.

Safety

Rangers -will have two Asses on site, still filling holes, but looking good.
MEAT - will have two Asses on site, still filling holes, but also looking good.
Sanctuary - Another Zoom training will happen before the burn, trying to fill holes.
Fire - shifts are looking good, and have plans for whatever could be needed from fire safety. There will be onsite training, Saturday at noon. Please add to Shift sign-up.

Discussion Topics:
Burn Ban stuff! Go/No Go? What is allowed?
Go /No Go date was 9/23. We are a GO for burning the structures. NO open fires this year. Grills, Stoves, and other contained fire are okay, but no campfires, fire spinning, or fire art.

Renegade Art: Request to make the length of road rash and longleaf an unofficial “renegade art” placement. Welcome the community to place unregistered art in this area.

ART to figure out MOOP Plan.

Creation of Art and Theme Camps directory.
2017/2018 when we had the GIS mapping. It had the logo, slogan, and description. Theme Camp Coordinator will get the list to MEDIA they will assist in getting it together and on the web.

Action Items
City Planning to get with Media to create a Theme Camp Directory definitely digital, but maybe physical.

Next Meeting Agenda Items
None at this time.

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September 10, 2023

9/10/2023

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September 10, 2023
4pm - Batcave Meeting Room
Discord Attendees - Odin, Creature, Wildflower, GingerSnap, Context

Last Meeting Follow-up

Completed - Gingersnap - Upload meeting notes from 2023 to the Website
Completed - Creature - start a thread to discuss DMV Placement.
Completed - Tripod - get with Viv make a post about Community Engagement Coordinator to see if anyone will take the job.
Completed - Tripod - get with Viv to make a post about the Batcave email as a way to send in community input
Completed - Gingersnap - Google invite to all Google groups for Leadership engagement.
Completed - All AFs notify leads about Leadership engagement this Saturday.
Completed - All AFs Check on shift coverage for your departments.

Updates
LLC

Have ordered UTVs, genes, and radios and will have info to update ETAs after the LLC meeting tomorrow.

City

AI: Send safety the 2022 safety map for Safety Extravaganza
Waiting on City planning to release proof map.
Campsites are full of downed trees, send peeps to help clear!

Art

Grants have been sent out and contacts are in comms with LLC.
Working on Art placement with CP.
META’s final Denton shift is wrapping up tonight. Need hands for the load/unload on 9/30.
META has been in discussions about projection mapping during the non-burn burn night. Need an update from Pyro regarding the final call.

Media

Has a timeline and is rocking it out.

Participants

EG, Parking, Greeters - Still pushing for volunteers.

Ice Vendor arriving on Thursday, lead to meet on site. Takes a day for the machine to cool down.

Events
44 events + 2 at FEG! The print Deadline is Sept 20, Digital deadline is Oct 1. Going to have a large banner posted at VQH, and small posters in portos.

Vol Coordinator:

286 volunteers have registered. We have about ⅓ of shifts filled
On the spreadsheet, 2 new columns to the far left show # of shifts and # that have been filled
Badge Print deadline is 9/21. People who register after that will get a less fancy badge made on site
The early entry Form link is on the spreadsheet - leads please make sure to have your first shift Thursday people fill it out. Or you can fill it out on their behalf. We must have the legal name for the gate. Also, fill it out for yourself if you need it. One entry for each person. The deadline for early entry requests is Sept 24. Approval emails are planned to go out on Sept 27. This has been coordinated with the gate lead
For walk-up volunteers, is there a mech to capture info for volunteer codes? - Yes.
Safety Safety Extravaganza is coming along well. Do they have a food budget? - Yes looking at $100 ish. Will have more info tomorrow evening after the LLC meeting.

Sanc

AC update? - Arrived but needs a stronger gene, will be using the ICE gene and Site Ops has an appropriate extension cord to function.

Discussion Topics
N/A

Action Items
CITY: Send safety the 2022 safety map for Safety Extravaganza Next Meeting

Agenda Items
None at this time.

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September 24, 2023

September 10, 2023

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