Blog Archives

08.11.2026

8/17/2026

CTO: 800
Batcave in attendance: Collateral Damage, Snookums, Snapshot, Make it so, Guapo, Viv, Jcakes, Enabler
LLC in attendance: Intern, Miera, Karebear, Savage

AGENDA ITEMS
Tribal Cities
Several leads and participants having troubles

Incorrect burn
cookie/cache clear necessary to use at all

Could leads possibly just enter shifts?

leads are also having issues

Is it valuable to have a plan b in place?

No - already rolled out solution a, moving from solution a to b will drop our volunteer sign up rate

What do we do to mitigate this issue?

Snookums to set up a call with guapo, snapshot, llc, Raptor

Are we able to call in some coding reinforcements on this?

Question for raptor

Build Days:
8/29 in Denton

DEPT UPDATES
Participants (Make it so)
n/a

Safety (Snapshot/J-Cakes)
Safety X:

Let safety know if there are any specific classes wanted on schedule
Sanc training details - tbd
Radio training - gate training scenario
Cpr training
Stop the bleed training
Potential to present course from queen bri
Hope to feed breakfast and lunch
LLC to confirm is renegade is coming down
Handy and Intern to have a call tomorrow to get water suits

CVs have incredibly low fulfillment

Community Voice (Snookums)
No updates

City (Guapo/Enabler)
City Planning:

went out and did drone, lidar etc scans - we now have a color coded map of which is safe to put camps on
Also a bunch of wooded land were not using
Create a land improvement team
Talk about and with the land owners to see how far we can carve into that area

Theme Camps:

18 theme camps and 20 rvs registered

Land Prep:

We need confirmation of land prep chores

Slightly overbudget - can the leads revise the budget

High priority items have already been purchased

Will events be in tribal cities? Will there be a printout of events af vhq?

Make it so to coordinate with Raptor to get that handled

META (viv)
Build day 8/9 in garland done

Floor decking done for temple
Cards painted

Build day 8/29 in Denton

Dragon part of the temple next build day

Plan to go out final work weekend to level burn circle

Art (Viv)
4 art grant apps
8 for placement
1 for committee

Media (Viv)
Posts are posted
Tshirt deisgn contest and early vol incentives end Aug 15

**LLC UPDATES**

Solved world hunger (wow)
Budgets squared away
Need to look at critical vols
Llc shifts in tc (work weekends etc)
Llc will be on site in shifts for work weekends/safety x
Portos rented (+10 from last year)
- More cleaning shifts!
Fence rental in progress
Gator rental in progress

**COMMUNITY QUESTIONS**
Alice the Amazon: art in the park

rent a location in the park and host an art event
social event to meet each other pre burn
Town hall possibility?
Alice the Amazon would be happy to organize this

Payull: Intern will have payulls trailer this weekend

ACTION ITEM REVIEW
MakeItSo to get with Raptor on events

FUTURE AGENDA ITEMS
Lead Onboarding process overhaul
LLC provide Safety with a list of approved safety colors

CLOSED MEETING TOPICS
TC handover

Meeting closed: 840

0 Comments

08.04.2026

8/8/2026

0 Comments

CTO: 8:00
Batcave in attendance: Collateral Damage, Snookums, snapshot, Make it So, JCakes
LLC in attendance: Intern, Miera, Kari

DEPT UPDATES
Participants (Make it so)

Parking getting budget in asap
Make it so remind

Safety (Snapshot/J-Snacks)

Fire lead will have budget in asap
Safety extravaganza planning coming along

Community Voice (Snookums)

No updates

City (Guapo/Enabler)

No updates this week

META (viv)

build day 2 this Sunday in Garland
Lead requested LLC bring Gatorade, water, chips, and cookies
Reminded lead to finish their budget with prices and locations of items

Art (Viv)

budget submitted yesterday
1 art grant request
6 Art placement requests
1 Art Grant committee app

Media (Viv)

made blog post about work weekends and updated the work weekends page on the website
Posted important August dates to all fb pages and discord

LLC UPDATES
Reviewing budgets

Over budget currently
Missing fire, events, greeters, parking

Working on radio vendors

If the vendor offers to program our radios we will accept the offer, order new radios and have them programmed alongside the other vendors

3 tickets away from GA being sold out

Need to review volunteer shifts to determine if we release more tickets
Snookums to export that data and get to llc by next meeting

A participant submitted a chargeback for “subscription services” - this has significant ramifications and this person is banned until further notice

Waiting on privacy fence quote

COMMUNITY QUESTIONS
None

ACTION ITEM REVIEW
None

FUTURE AGENDA ITEMS

Safety extravaganza
Lead Onboarding process overhaul
LLC provide Safety with a list of approved safety colors
Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is

CLOSED MEETING TOPICS
None

Meeting closed: 821

0 Comments

07.28.26

8/4/2026

0 Comments

CTO: 8:01
Batcave in attendance: Collateral Damage, Enabler, Guapo, Viv, Make it So, Snookums, JCakes
LLC in attendance: Intern

DEPT UPDATES
Participants (Make it so)

LLC is fielding vendor bids
Parking needs to make an inventory box
All other leads are getting budgets wrapped up

Safety (Snapshot/J-Snacks)
none

Community Voice (Snookums)
none

City (Guapo/Enabler)

Road signs have arrived
Early maps being requested
14 theme camps and 13 rvs registered
Request: AFs to reach out to leads to see what kind of signage is needed and reach out to Guapo and/or toast

META (viv)

8/9 in Garland: Last of cards for feg and temple build start
8/29 in Denton

Art (Viv)

All art reg links are up, not much expected movement until august
procession/production team is fairly self sustainable, might need a few extra hands, tbd

Media (Viv)

Will make build day posts once tribal cities shifts are in
1 submission for super special vol shirts

LLC UPDATES

Budgets due FRIDAY
LLC meetings are now weekly
Working through vendors
Portos and UTVs secured
Still working on privacy fence with landowner
Portos will be serviced more frequently
- will have roughly 30 vs last years 19

COMMUNITY QUESTIONS

Signal Drift: last years radio frequencies got a little mixed up, are we aware/handling?
- Directed to Caribiner who is the expert and active on discord
Is a GPS scaled map available for a passion project?
- Yes reach out to EXO

ACTION ITEM REVIEW

LLC provide Safety with a list of approved safety colors
Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is

FUTURE AGENDA ITEMS

Safety extravaganza:
- Gate has been set for 9/11-9/13
  - Campout at llamaland
  - Radio, ranger, fire trainings offered
Lead Onboarding process overhaul

CLOSED MEETING TOPICS
None

Meeting closed: 819

0 Comments

BATCAVE MEETING MINUTES

08.11.2026

08.04.2026

07.28.26

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Need help or more info?

Email Batcave

Email LLC as a group OR

Email The Intern directly
Email KareBear directly
Email Savage directly

BATCAVE MEETING MINUTES

08.11.2026

08.04.2026

07.28.26

Archives

Categories

Need help or more info?

Email Batcave

Email LLC as a group OR

Email The Intern directlyEmail KareBear directlyEmail Savage directly

Email The Intern directly
Email KareBear directly
Email Savage directly