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CTO: 8:04pm
Batcave in attendance: Guapo, Viv, Snookums, MakeItSo, Miera LLC in attendance: The Intern, Savage AGENDA ITEMS Review BC applicant preferred experience items - Unanimously approved Discuss @ everyone tag in Discord - Create new tag for urgent messages - Use @role tag for tagging channel members - Suppress @ everyone and @ here - Tabled until next week so everyone can research Art CAMPS help - Viv will take META, Art Lead and DMV - The Intern will take Procession and Production CAMPS BUSINESS CITY - Land Prep work weekend #1 update - big tree cut down about 1/2 cleared around - need to cut trunk down to 6” above ground for stump grinder - getting work lights so volunteers can work in evening - hole near the pond supposed to get filled - hill blocking a road may need to level ART - META - Build weekend #1 is this weekend, everything set go - Art grant applications close Thursday MEDIA - Nips submitted the SG to LLC for approval Monday - Nips agreed to create wristband PARTICIPANTS - Parking lights - in discussion with LLC - Need greeter lead and ice lead to approve shifts in Tribal Cities SAFETY - S* lead may not be able to commit - two community members have offered to purchase ticket to see if that will help. Will have solid answer by end of this week. - Guardian shifts - Viv to post about Guardian shifts - Safety Extravaganza - prelim schedule created - need feedback from leads COMMUNITY VOICE - Financial transparency requested - solution suggested: having 3 year CPA audit after event with formal financial statements - How to record hours volunteered for VIP/Discount tickets - clarification coming LLC UPDATES Volunteer shift coverage - at 11% - we need 50% to have the burn - possibly because of new volunteer process roadblocks - solution: training sessions? - media post about shifts needing coverage Cart rental - waiting on credit approval/deposit Lights ordered with tripods Ice and Radio still in process BWB wants to promote - put QR code to link to BWB FB page at greeters as an art project - BWB can post in General and Theme Camp channels in Discord - Miera will reach out VFD will meet with LLC during safety extravaganza ACTION ITEM REVIEW - Viv to post about Guardian shifts - Miera to reach out to MEAT lead, Intern to reach out to Fire Lead about Safety Extravaganza - Viv to post about needed shift coverage - Snookums to share in other burn FB groups - LLC to send the post verbiage - Miera to reach out to BWB about art piece - Viv to post Thursdays from 7pm - 8pm training on Tribal Cities - Viv to create meeting room for training NEXT WEEK'S AGENDA Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza Discuss @ everyone tag in Discord CLOSED MEETING TOPICS none Meeting closed: 9:52p
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CTO: 8:01pm
Batcave in attendance: Guapo, Viv, Miera, Snookums, Chaos Kitten LLC in attendance: Savage AGENDA ITEMS Discuss a permanent lead/AF position just for organizing Safety Extravaganza
Discuss reinstating BC applicant experience needs
CITY
CLOSED MEETING TOPICS Vote on MIS for Participants AF
CTO: 7:57pm
Batcave in attendance: Guapo, Viv, Snookums, Miera, MamaBear LLC in attendance: The Intern AGENDA ITEMS Volunteer Registration site!! - debugging and testing in progress - Google SSO fix biggest issue - Backlog issues and minor bugs will be in progress after release - Snookums will make the call on release - if it’s still too buggy, we move to spreadsheet. If can fix by Sunday, will migrate info to site. If not by then, we stick with spreadsheet. Tomorrow morning, volunteer registration is live either way. Vote on M* for Tech Lead -unanimously approved CV Tickets Policy - Leads asking for clarification - Generally under the lead’s discretion - ask LLC CAMPS BUSINESS CITY - signage may change hands - up to City leads - city put a call out for new street names ART - META - lumber has been ordered and blueprints are mostly done - Art lead has art placement, art grant app, and art grant committee app open MEDIA - Nips wrapping things up and will have SG ready for LLC review before Sept PARTICIPANTS - No update SAFETY - Submitted budget for Safety Extravaganza - Meeting with Renegade to figure out what they need for mock ICS incident - Bringing info back from BMORG perimeter, etc COMMUNITY OUTREACH - Call to open up Batcave meetings (questions/comments in chat) to community - Any matters involving sensitive information can be handled after the open meeting in a closed session - Approved unanimously to start next week - Viv to post about it LLC UPDATES - AED has been rented - Gators still to be rented - Portos still to be rented - Additional 25KW generator ordered to run safety nook/volunteer HQ - Second round of tickets to be released on the 29th now - VIP tickets now come with a $25 discount on ticket for following year ACTION ITEM REVIEW - Viv post about open Batcave Meetings - Viv to update second round tickets date and post to social media/push art tickets - let people know that VIP includes $25 discount for following year - Snookums to make go/no-go call on volunteer reg site - Miera to reach out about volunteer spreadsheet status NEXT WEEK’S AGENDA Nothing as of now but I’m sure something will be added within the week! Meeting closed: 8:45pm CTO: 8:02pm
Batcave in attendance: Guapo, Viv, Hades, Miera, Snookums, MamaBear LLC in attendance: Intern AGENDA ITEMS Hades to report on volunteer app status -- Raptor was very very ill so it’s delayed -- they’ll let us know asap -- deadline is August 8th; if not ready, moving back to spreadsheet M* interview for tech lead role -- M* had to reschedule -- Viv will reach out and let folks know Vote on Wasabi for Zoning Lead -- approved unanimously Vote on Murph for Greeter Lead -- approved unanimously Cart types needed -- CITY - 1 site ops (four seater with back area for gas cans, water, tools, etc), 1 city planning/zoning (four seater) -- ART - 0 -- MEDIA - 0 -- PARTICIPANTS - 1 for parking (two seater is fine, four seater preferred) -- SAFETY - 1 gate (two seater), 3 ranger (2 four seaters, at least one off-road, and then one whatever for guardian), 1 MEAT (off-road, can hold a backboard), 1 fire (four seater with back area for gas cans, etc), 1 sanctuary (four seater preferred) - Viv to send above list to LLC CAMPS BUSINESS CITY Update from Sunday’s Meeting: -- work weekends will be aug 22-24, sept 5-7, sept 19-21, and sept 26-28 -- theme camp registration form will be live weds aug 6 -- Havok reached out to leads for infrastructure space needs ART - New art lead is up to speed - META informed of recon info MEDIA - Sent Nips info from recon for Survival Guide PARTICIPANTS - Waiting to hear back from Raptor about budget/app SAFETY Safety extravaganza will be Sept 20-21 -- will make food request budget -- will verify headcount COMMUNITY OUTREACH no updates LLC UPDATES - Budgets approved across the board - Miera is reaching out to see if META tools can be retrieved - Setting up meeting with Renegade and safety leads for Safety Extravaganza - Intern is responsible for murder tree ACTION ITEM REVIEW - Viv to reach out to M* about rescheduling interview - Viv to send cart list to LLC email - MamaBear to verify headcount and submit food budget to LLC - MamaBear to send ICS emergency plan rough draft to LLC NEXT WEEK'S AGENDA - Update on volunteer software - M* tech lead role update/voting Meeting closed: 8:51pm |
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