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CTO: 8:03pm
Batcave in attendance: Viv, Guapo, Hades, Miera, Reality, Snookums, Mama Bear LLC in attendance: Intern AGENDA ITEMS Hades report on volunteer app progress
City - A, R, Ha, E (+1), G* Art - 0 Media - 0 Participants - M* Safety - P, M, G, P (+1), C, Q (maybe) Batcave - Guapo, Viv, Reality, Hades, Mama Bear, Snookums, Miera Review apps for Tech Lead role M* - set up interview for next week CAMPS BUSINESS CITY
Nobody to reach out to Llama Land - LLC will handle Budgets are due end of this week (exceptions for people needing to wait for land recon) Submit initial budget request and then can add after recon weekend Cart type to LLC after recon META tools - likely a lost cause, giving up LLC received emails regarding * - will be banned from all Mys events Grievance policy with COC and Tiers review
ACTION ITEM REVIEW: Viv to send names of recon weekend attendees to LLC Viv to reach out to M* to schedule interview for tech lead role Snookums to reach out to art lead Viv to reach out to L* for greeter lead Guapo to reach out to M* for greeter lead Mama Bear to email LLC about Safety Extravaganza LLC contact R* to meet about fire stuff NEXT WEEK’S AGENDA Interview M* for tech lead Volunteer app update Cart types needed per CAMPS Meeting closed: 8:44pm
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CTO: 8:02pm
Batcave in attendance: Reality, Guapo, Viv, Hades, Snookums, Miera, Mama Bear LLC in attendance: The Intern, Savage AGENDA ITEMS Review cart request reasons - Participants - Hades sent in email to LLC for parking - Mama Bear - Fire, MEAT, Sanctuary, 2 Rangers, Gate - City - Site Ops Number of people per camp attending recon weekend City - 5 Art - 1 Media - 0 Participants - 1 Safety - 5 Batcave - 7 Vote on Tech Lead role review tech skills list and job description approved unanimously CAMPS BUSINESS CITY Scope of Land Prep work - land owners mow their own grass - not as much tree fall - will have things like building benches and fixing up campsites for land owners - will hammer out details at Recon weekend Equipment maintenance - generators, chainsaws ART Build weekend dates approval - Viv sent approval request to LLC via email on 7/16 - weekends approved META Tools: - operate as if we WON’T be getting them back - Snookums reach out to ** once more Art Grants - Get with P* to see if they’d be willing to share info - Get Reality and Chaos Kitten access to art drive, groups, discord MEDIA No new business PARTICIPANTS VACANCY - Greeter Lead SAFETY Safety Extravaganza: LLC budget/specifics - Mid-Sept approved (either Sept 13/14 or Sept 20/21) - one day thing - no camping - combine with work weekend LLC UPDATES - Recon weekend dates approved - Four work weekends approved - Safety Extravaganza - pick a weekend - Grievance Policy, CoC, and Tiers will be voted on next week - Renting radios and repeaters - Approved discounted (-$25) tickets for participants who have volunteered 12 or more hours (in addition to VIP tix) - Waiting on emails from ** and ** for decision regarding ** - Aug 1st deadline for volunteer sign up app release ACTION ITEM REVIEW Viv - update permissions on Google Drive for Reality and Chaos Kitten Viv - send info to Chaos Kitten Everyone - reach out to leads minimum cart requirements and type (number of people to transport [2, 4 or 6], lay-down area, ATV or golf cart Viv - send recon weekend number to LLC via email Viv - post about tech lead position, greeter lead vacancy, Batcave vacancies LLC - update leadership application to include Tech Lead NEXT WEEK'S AGENDA Hades to report on volunteer app progress CAMPS business Meeting closed: 8:51pm CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, Snookums, Hades, Miera LLC in attendance: Wasabi AGENDA ITEMS Discuss/Vote on CK for Art Lead - approved unanimously Discuss/Vote on MS for Production Lead - approved unanimously Interview R for Art AF - approved unanimously FAST and Echelon leads vote - unanimously approved both SHS for FAST and SD for Echelon Vote to not push for lead advocate roles this year - approved unanimously Leadership/Safety department rejection of *
CAMPS BUSINESS CITY
LLC UPDATES
ACTION ITEM REVIEW: Viv to update website with new lead info Each AF reach out to leads who requested carts Viv to send LLC email requesting build weekend dates approval Snookums to talk to Payull about tool assistance Hades to ask LLC for vendor for badges MamaBear to create Safety Extravaganza budget plan and send to LLC Hades to send policies to LLC via email for approval NEXT WEEK'S AGENDA
Meeting closed: 9:34pm Batcave Meeting July 8, 2025
CTO: 8:00 pm Batcave in Attendance:Snookums,Miera, MamaBear, Hades AGENDA ITEMS Grievance Policy and Code of Conduct,
FAST and Echelon leads
CITY: 2 ART: 1 MEDIA: 0 PARTICIPANTS: 1(to be used only through Saturday when parking closes) SAFETY: 7 Mobility: 2
R’s Art AF/ Art Lead App - tabled until next meeting Lead Advocates: Only one volunteer so far Further discussion on that has been tabled until the end of August. Consequence Tiers
Lead Roles still Available Art Lead Production Lead Unanimous vote on *’s leadership and Safety volunteer roles. Unanimous vote to ask LLC to look into further considerations. NEW BUSINESS Recon weekend
Safety extravaganza
META Tools
Burning Man is going to send us facts about their policies for information purposes. Timeframe unknown Posting pictures of the land for the community soon-ish NEXT WEEK’S AGENDA Land Recon dates finalized? Safety Extravaganza: LLC budget/specifics META Tools: LLC retrieved them yet? FAST and Echelon leads voted in R* Art AF/Art Lead app Meeting ended at 8:59 pm CTO: 8:00pm
Batcave in attendance: Guapo, Viv, Hades, Mama Bear, Miera, Snookums LLC in attendance: The Intern, Wasabi AGENDA ITEMS Interview Nick Pryde for Procession Lead -Voted in unanimously. -ACTION ITEM: Mama Bear to notify Review leadership applications: -S H S* - FAST lead: ACTION ITEM: LLC to set up interview -Y* - Art AF/multiple openings: Will discuss next meeting -Goldfish Anna - Volunteer coordinator - voted in unanimously ACTION ITEM: Hades to notify -S*D* - Echelon lead: ACTION ITEM: LLC to set up interview Open Lead Positions:
Ask your leads who would like to be CAMPS lead advocate on Batcave! -Basically, a secondary Batcave member for your CAMPS to make sure needs are getting relayed to BC properly and being prioritized efficiently. -Not a voting role. -ACTION ITEM: AFs will reach out to leads Discuss Safety Extravaganza planning -LLC needs to know budget and dates -Talking about combining with work weekends? -$ per person to have it on the land ? -ACTION ITEM: Guapo to reach out to Arkos to work on Land Prep scheduling Reviewing and voting on Grievance Policy -approved unanimously Discuss/vote on the idea of having a record of votes/bans using the tier list from Hades -severity tier explained for voting for or against on record -report of votes for transparency and accountability -record for future leadership -Approved 5 with one abstain -ACTION ITEM: Hades to post tier ideas that line up with Code of Conduct -Snookums would like to add qualifying factors next meeting LLAMASLLAMASLLAMAS
NEXT WEEK'S AGENDA: -Number of cart requests per department ACTION ITEM: AFs to bring number to next week’s meeting -Vote on Echelon and FAST lead and hopefully Production Lead -List CAMPS advocates -Viv to make welcome post for Leads once they’re all voted in, including call for continuing volunteer applications -Discuss Y* lead apps Meeting ended - 9:00pm |
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