BATCAVE MEETING MINUTES

what was said. what was done. who did it.
  Myschievia - The North Texas Burn
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05.19.2026

5/20/2026

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CTO: 802
Batcave in attendance: Collateral Damage, Snapshot, Enabler, JCakes, Make It So
LLC in attendance: The Intern

AGENDA ITEMS
Lead selection status (these need to be filled by work weekends at the very latest)
Open Positions
  • Zone Guides (AF: Guapo)
  • Gate (AF: J-Cakes/Snapshot) - Interviews ongoing 
  • Sound Marshal (AF: J-Cakes/Snapshot)
  • Ice (AF: Make it so)

21+ wristbands (see discord general)
LLC is researching the liability end of this, and will update us once they have more information. We will then discuss further. 

Do we want to go back to the 10 principles +consent
If yes, when?
Voting will be included in June Town Hall

Discuss bringing the option of becoming an official BMORG regional 
We already meet all the criteria, the only thing we would need to do differently is to be sponsored (by another regional)
We get access to all their documents and access
We would be associated with BM - listed on website
If we vote yes - when?
Voting will be included in June Town Hall

June Townhall - DEACo has offered to let us use the inside again, if we can move the town hall to anytime between 2-5
Yes
Need to update media and website

Radio Etiquette
Snapshot will create a cheat sheet/dos and don'ts for Radio etiquette/process
Expect updates after the safety extravaganza

LLC UPDATES
Would like to vote on BMOrg items at June Town Hall

ACTION ITEM REVIEW
  • Add voting slides to deck for yes/no Burning Man Options
  • Blog post for same
  • Collateral to coordinate working session 

FUTURE AGENDA ITEMS
Safety extravaganza - AFs to provide LLC with dates
Myschievia Principles revision (before survival guide goes out - part of overall BMOrg discussion) 
Discuss radio etiquette/process training for leads/shift leads
Batcave Mission Statement revision
Discuss placement of HQs 
Discuss load out process for Site Ops post burn 
Revisit the bass levels in sound policy (travels in the ground to neighbors) 
Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall)
Tiered swag - come first come hard
  • Ex: “if you sign up by xx date, you get the tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc) 
  • Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently
  • PRIDE events - discuss how we can support the efforts

COMMUNITY QUESTIONS
n/a

CLOSED MEETING TOPICS
None

Meeting closed: 818
0 Comments

05.12.26

5/14/2026

0 Comments

 
CTO: 801
Batcave in attendance: Snapshot, Collateral Damage, Enabler, Snookums, Guapo, Viv, Make it So, J-Cakes
LLC in attendance: The Intern

AGENDA ITEMS
Lead selection status (these need to be filled by work weekends at the very latest)
Open Positions
  • Zone Guides (AF: Guapo)
  • Earth Guardian (AF: Guapo) - Off Limits has been brought on
  • Gate (AF: J-Cakes/Snapshot) - Interviews ongoing
  • Sound Marshal (AF: J-Cakes/Snapshot)
  • Ice (AF: Make it so)

Radio Etiquette
Snapshot will create a cheat sheet/dos and dont’s for Radio etiquette/process

Tribal Cites Updates
5/12 update: met with goldfish
  • Hammered out a process. Simple! Volunteers check in to volcor for shift, report to site, leads responsible for making sure that volcor is accurate and report any discrepancies.
  • Report in tribal cities that can be easily ran so they can see who has checked in. lead can determine their own tracking system. Did they check in with volcor, etc

Mini Town Hall Deck Review
Voting platform for theme proposals - previous successes?

LLC UPDATES
Add a few slides for LLC at both town halls
  • Collateral to get with The Intern prior to events
  • LLC to provide by Friday
Tickets: open ticket sales July 1st for genpop
Mid July - potluck gathering of the Leads to review processes and procedures

ACTION ITEM REVIEW
Batcave working session - Collateral will coordinate

FUTURE AGENDA ITEMS
  • Safety extravaganza - AFs to provide LLC with dates Myschievia
  • Principles revision (before survival guide goes out)
  • Discuss radio etiquette/process training for leads/shift leads
  • Batcave Mission Statement revision
  • Discuss becoming an official BMORG regional (pros/cons) (Need to determine yes or no by Mys 26)
  • Discuss placement of HQs
  • Discuss load out process for Site Ops post burn
  • Revisit the bass levels in sound policy (travels in the ground to neighbors)
  • Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall)
  • Tiered swag - come first come hard Ex: “if you sign up by xx date, you get the tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc) Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently
  • PRIDE events - discuss how we can support the efforts

DISCUSSION
Did we ever ratify the grievance and appeal process Discussed yes, ratify no. The Intern will revisit and prioritize this

CLOSED MEETING TOPICS
None
0 Comments

05.05.2026

5/8/2026

0 Comments

 
CTO: 8:05
Batcave in attendance: Guapo, Collateral Damage, Snapshot, Make it So, Snookums, J-Cakes LLC in attendance: The Intern

AGENDA ITEMS
Mini Town Hall/Summer Town Hall
  • Deep Ellum Art Co is secured for 5/16 and 6/13 at 4-6pm in the outdoor area (there are multiple pavilions, and electric is available)
  • Collateral Damage will bring screen, laptop, cables and extension cord, as well as fans

Lead selection status (these need to be filled by work weekends at the very latest)
Open Positions -
  • Zone Guides (AF: Guapo)
  • Earth Guardian (AF: Guapo) - Interview scheduled
  • Gate (AF: J-Cakes/Snapshot) - multiple applications received
  • Sound Marshal (AF: J-Cakes/Snapshot)
  • Ice (AF: Make it so)

Radio Etiquette
Snapshot will create a cheat sheet/dos and dont’s for Radio etiquette/process

Tribal Cites Updates
Snookums 5/5 - Meeting w Goldfish and Raptor this week. More updates to follow.

LLC UPDATES
Add a few slides for LLC at both town halls
Collateral to get with The Intern prior to events
Tickets: open ticket sales July 1st for genpop
Mid July - potluck gathering of the Leads to review processes and procedures

ACTION ITEM REVIEW

FUTURE AGENDA ITEMS
Safety extravaganza - we need to provide LLC with dates Myschievia Principles revision (before survival guide goes out)
Discuss radio etiquette/process training for leads/shift leads
Batcave Mission Statement revision
Discuss becoming an official BMORG regional (pros/cons) (Need to determine yes or no by Mys 26)
Discuss placement of HQs Discuss load out process for Site Ops post burn
Revisit the bass levels in sound policy (travels in the ground to neighbors)
  • Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall) Tiered swag - come first come hard
  • Ex: “if you sign up by xx date, you get the tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc)
  • Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently

CLOSED MEETING TOPICS
None Meeting closed: 8:24
0 Comments

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  • ABOUT
    • FAQ
    • POLICIES >
      • ART GRANT POLICY
      • BATCAVE MISSION STATEMENT
      • BURNABLE ART POLICY
      • CODE OF CONDUCT
      • COVID-19 and Infectious Diseases Policy
      • EQUIPMENT LOAN AGREEMENT
      • GRIEVANCE POLICY
    • FINANCIAL REPORTS
  • BLOG
  • VOLUNTEER
    • VOL PORTAL
  • TICKETS
  • SURVIVAL GUIDE
  • MAPS
  • LEADERSHIP
    • NTXB LLC
    • BATCAVE ADVISORY BOARD >
      • MEETING MINUTES
  • GALLERY