24.09.23 - Batcave Agenda

Meeting Focus - Last minute needs!  Safety!
LLC  

CITY  
    Land Ops

• Everything planned to be accomplished during VIP Weekend 2 was accomplished 
  
• VIP Weekend 3 Plans:
  
  • Finish picking up debris piles
    
  • Mow as much as possible that can’t/didn’t get done by brush hog 
    
    • A participant is bringing mowers
      
  • Direct theme camp members on clearance of camp spots 
    
  • Parking may need to be cleared more, but it is believed that the overflow got handled pretty well, already
    
  • Food:
    
    • Burgers
      
    • Minnie is making chili
      

Mapping

•  Nothing to report
  
• Available for light support work, but on a needed health break 
  

    Planning

• Safety Map
  
  • Has had Roadrash and Firelane updated and info about roads added below key. 
    
  • Still to do: 
    
    • LLC to confirm final number of Portos and Handicap Portos for event. 
      
• Participants Map
  
  • Most Theme Camps have been placed.
    
  • Roadrash and Firelane updated.
    
  • Still to do:
    
    • LLC to confirm final number of Portos and Handicap Portos for event.
      
    • Working with Art to finalize art list and art placement on map. 
      
    • About 50% finished with artwork for map.
      
• Overall: On-track
  

    Quartermaster

• Nothing to report currently 
  

Radio

• Helping facilitate radio plan with lead and LLC, as they have started a new job
  

Site Ops

• Load out is scheduled for noon on Friday at Warehouse
  
  • Site Ops Lead and Ass Lead should be there.
    
  • LLC picking up truck
    
  • Site Ops Ass driving it out to land
    
  • Site Ops Lead transporting new tarps to Load Out
    
• Site Ops needs volunteers on Sunday of event
  
  • Will be putting out a volunteer call for Site Ops and Zoning this week
    
    • Participants: can this go in the email that is going out?
      

    Theme Camps

• Nothing to report
  

Zoning

• Lower field has been marked with tape
  
  • A tree was trimmed on the fire lane that should make it more easily accessible to emergency vehicles.
    
• On track to have all roads marked at the end of this VIP weekend 
  
  • Signs will be evaluated and staged during VIP Weekend 
    
  • Flags and signs to be placed during early entry 
    
• Site Ops Lead has agreed to transport the new road cones and safety vests to Load Out for Zoning
  
• Zoning need volunteers first 3 days of event.
  
  • Saturday is less of a priority
    
    • Can get away with fewer volunteers during Saturday shifts
      
    • Will likely adjust volunteer schedule for this next year
      
  • Prioritizing Thursday and Friday 4-midnight
    
    • Tend to be busiest shifts
      
  • Putting out volunteer call later this week for Zoning and Site Ops
    
    • Participants: can this go in the email that is going out?
      

ART
09.23.24 Art Advocate Notes
Grants & Projects
DMV
META
Procession
Production
Sound

MEDIA
    Social Media
    Survival Guide
    Website

PARTICIPANTS
    Earth Guardian
    Events
    Greeter
    Ice
    Parking
    Volunteer Coordinator

• Volunteer Shifts filled is at 44.91% filled.
  https://docs.google.com/spreadsheets/d/1g4XNt7r1IQwJMhnGp6UGx87Qk62bSzIhMXE2SwfvmgU/edit?usp=sharing
  
• Critical Volunteer Report
  Up 26.98% from 20.63% 2 weeks ago
  https://docs.google.com/spreadsheets/d/12rft3ILJIIFZJB8iiHsMZOshTLiIBG5kcS4ChVwKj0Y/edit?usp=sharing
  
• Volunteer Badge Intake form -
  https://forms.gle/aP8BiX5PNXsHSSa28
  
  
• Email being sent out Tues, please send content.
  

SAFETY    
    AAA
    Fire
    Gates
    Medical
    Perimeter
    Rangers
    Sanctuary
    Emergency Ops
        
Facilitator