24.09.09 - Batcave Agenda

Meeting Focus - Final Push!!!
LLC  
 
CITY  
    
General

• 98% positive all C12 shifts filled 
  
  • Asked Chattahoochie to cover as backup C12 during event
    
  • In the small possibility there is a placement conflict during event (yes this is already a possibility), how should C12 escalate/de-escalate, given 2 Batcave members are covering C12 shifts? To rangers? To Actual? 
    
• Need to check city volunteer schedules again
  
  • Assume that site ops is almost filled, if not completely 
    
  • Assume that Zoning needs volunteers 
    

Land Ops

• Land looks great
  
• VIP weekend 1 was successful AF
  
  • Picked up a lot of downfall
    
  • Helped clear the new road
    
  • Shadow Path cleared
    
• VIP Weekend 2 Plans
  
  • Ensure roads have clearance for box trucks and infrastructure 
    
  • Clearing camp sites for Long Leaf, Roadrash, and Quebec 
    
  • Pizza party
    
• MEATs offering BSL at VIP weekends
  
  • Unsure if both weekends or just one. Will verify.
    

Mapping

• GSI mapping of interior and exterior parts of the lower field completed during first VIP weekend
  
  • Included coves, such as GSC Cove and Coven Cove to improve placement accuracy 
    

    Planning

• Had meeting with META and Production regarding needs from placement 
  
  • Minnie and I facilitated 
    
  • Production needs 4-6 equipment towers placed around field
    
  • Around 100 ft from effigy
    
  • Zoning spot lights and caution tape to be used as part of safety plan around towers
    
    • LLC, can we purchase some 3-4’ cheap garden stakes for this?
      
  • Havoc has a couple draft options for tower placement already
    
  • Placement finalized with Production during final VIP weekend 
    
• Due to change in effigy production, perimeters on the top part of the effigy field are smaller
  
  • Opens camping back up in GSC Cove and where Rednectasy was
    
  • Box Truck Question:
    
    • We have 2 camps that we want to have be a part of the lower field and burn circle
      
    • Each have box trucks
      
    • Both have agreed to split up camp to accommodate city policies
      
    • Hoping to fit them at Crossroads/Parking
      
    • Possibility that we may need to make a lower field exception and allow the trucks on the lower field
      
    • Plan is to hide the trucks as much as possible, like in back of GSC cove, if exception has to be made
      
    • Hap said tonight this is NTXB’s decision, unless there is inclement weather 
      
    • Any objections  to this from batcave or LLC?
      
• Rough draft of lower field created during VIP weekend 1
  
  • Has been updated since and is a little firmer
    
  • Working on placing camps with RVs and other registered RVs, as well. 
    

    Quartermaster

• LLC has approved an off season budget to replace several of our containers
  
• Will work with Chattahoochie to implement after event 
  

Radio

• Rentals are in process 
  
• LLC, can you remind me of what you told me about rentals last week?
  

Site Ops

• Load Out is being rescheduled and pushed back to final VIP weekend
  
  • Hap and LLC have already approved
    
• Extra tarps and painters plastic being purchased asap to ensure infrastructure and inventory protection from weather between load out and event
  
• Any objections to Hot Husband requesting EE for Jeaves, as a pseudo ass lead, to help ensure successful event setup for our new lead? 
  
  • Lead feeling a little anxiety about lack of experience and asked if Jeaves could help
    

    Theme Camps

• 37 RVs registered
  
  • Potentially one more
    
• 59 theme camps registered
  

Zoning

• Zoning and City Planning created a new road during VIP weekend 1
  
  • Sunshine Trail
    
  • One way to maintain flow of lower field
    
  • Will help in event of inclement weather 
    
  • New pink road cones will be placed at entrance, as well as sign
    
  • Road creates a cross roads with fire lane
    
• Plan/schedule for VIP weekends had to change due to lead’s disability needs
  
  • Still on schedule, just looks different 
    
  • Shadow Path and part of lower field have been marked
    
  • Plan to work on lower field roads, Long Leaf, and Road Rash VIP weekend 2 and finish whatever is left Final VIP weekend 
    
• City Colors
  
  • Pink - roads
    
  • Blue - walking trails
    
  • Green - theme camps
    
  • Yellow - art
    
  • Red - safety
    
  • Orange - other warnings/probably not used 
    

ART
09.09.24 Art Advocate Notes
Grants & Projects
DMV
META
Procession
Pyro
Sound

MEDIA
    Social Media
    Survival Guide
    Website

PARTICIPANTS
    Earth Guardian
    Events
    Greeter
    Ice
    Parking
    Volunteer Coordinator

• Please remind Leads to check their googlegroup accounts.  
  
• Volunteer Shifts filled is at 34.5% filled.
  https://docs.google.com/spreadsheets/d/1g4XNt7r1IQwJMhnGp6UGx87Qk62bSzIhMXE2SwfvmgU/edit?usp=sharing
  
• Up 20.63% from 17.46% 2 weeks ago
  Critical Volunteer Report
  https://docs.google.com/spreadsheets/d/12rft3ILJIIFZJB8iiHsMZOshTLiIBG5kcS4ChVwKj0Y/edit?usp=sharing
  
  • I will be reaching out to MEATS to find out what’s going on.
    
• Can someone please propose, on my behalf, a new meeting time?  Tuesdays at 8pm going forward.  Please and thank you.
  

SAFETY    
    Fire
    Gate
    Medical
    Perimeter
    Rangers
    Sanctuary
    Emergency Ops
        
Facilitator