24.08.26 - Batcave Agenda

Chattahoochie (CH)
Sassafras (SF)
Tripod (TP)
The Intern (TI)
MakeitSo (MIS)

Payull (PA)
Wildflower (WF)
Innuendo (ID)
Grit (GR)
Fropsi (FR)

Snuggles (SN)
MotherMushroom (MM)
Lawless (LL)



Meeting Focus - Blockers. Volunteers. 


LLC  
TI and KB shared the following updates. 

• The Grievance Policy was approved. TI will share with Batcave prior to posting online. 
  
• Burning Man regional criteria has been received.  This has been shared in the Batcave KnowledgeBase for future discussion. 
  
• IN discussed land prep and work week logistics.   
  

Actions: 

• None
  

CITY  
IN provided the following updates: 
The first mowing of the land has been completed.  
Additional accessible portos will be ordered this year.  
City Leads have been encouraged to start finalizing their early entry and late exodus needs.
The first work weekend is coming up this weekend. SN will arrive around 6pm, volunteers around 8pm.  11 people were signed up as of last night. Burgers/Fajitas will be served. Merch will be available for land prep volunteers. 
IN will provide details for volunteer outreach post to Media within the next 24 hours.

    Land Ops
Mapping
    Planning
    Quartermaster
Radio: 

• Radio Rental order was approved by LLC. Radio is coming to this week’s work weekend to oversee equipment loading.
  

Site Ops
    Theme Camps

• 37 theme camps registered to date.  Registration for theme camps and RVs will close in a week.  IN will provide Media with another post to share. 
  
• Lower field planning will be (mostly) completed this weekend.
  

Zone Guide

• Zone Guide volunteers are needed. 
  

Actions: 

• None
  

ART
FR provided the following updates. 
Scoring art grant submissions is nearly completed, pending responses to questions from some applicants
Grants & Projects
DMV
META
Procession
Pyro
Sound

Actions: 

• None
  

MEDIA
MIS provided the following updates. 
The first draft of the survival guide has been completed and shared with Batcave. MIS requested review and approval from all department leads as soon as possible.
    Social Media
    Survival Guide
    Website

Actions: 

• CH will reach out regarding wristband sourcing. 
  

PARTICIPANTS
LL provided the following updates:
The next Participants meeting has been postponed until 10 September. Updates will be provided to Batcave following that meeting. 
Only two events have been registered so far.  Social Media posts regarding events will be provided to media after theme camp registration ends.  
Earth Guardian
    Events
    Greeter
    Ice
    Parking
    Volunteer Coordinator - 

• Please use the following link from this point forward to have people sign up to Volunteer:
  http://www.ntxb.org/volunteer-reg.html
  
• Can I give out the password to people wanting to sign up for Rangers, MEATs and Sanctuary shifts so people can sign up for shifts? 
  
  • This question was directed to Safety Leads. 
    
• Request to update the permission to 2024 - NTXB Leadership Code of Conduct document so it can be shared with the Leads and Ass channel on Discord and have the website updated as well.
  
  • Discussion on this question was tabled for later discussion.,
    
• Volunteer Shifts filled is at 23.31% filled.
  https://docs.google.com/spreadsheets/d/1g4XNt7r1IQwJMhnGp6UGx87Qk62bSzIhMXE2SwfvmgU/edit?usp=sharing
  
• Critical Volunteer Report
  https://docs.google.com/spreadsheets/d/12rft3ILJIIFZJB8iiHsMZOshTLiIBG5kcS4ChVwKj0Y/edit?usp=sharing
  

Actions: 

• None
  

SAFETY    
WF provided the following updates:
Concerns regarding low volunteer numbers for safety departments were shared. 
Discussion regarding expectations for availability from safety leads. The expectation was set that all Safety leads check their preferred communication method and respond daily.  
    Fire
    Gates
    Medical
    Perimeter
    Rangers 

• Whomever is managing the googlegroups, can you please contact Payull to add his new ass leads to the group.
  

    Sanctuary

Actions: 

• None
  

        
Facilitator
Help me help you!  

• Reach out to CH for assistance with anything or have concerns about meeting your department’s goals. 
  

  
    

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