09.30.2025

CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, Miera, MakeItSo
LLC in attendance: The Intern

AGENDA ITEMS
Afterburn report meeting with leads
- talk about dates during the BC meeting on the 21st
- poll leads for date that works best for them

CAMPS BUSINESS
CITY
Update from final work weekend
- Land prep is done
- Most roads marked, ran out of pink flags - Intern has flagging supplies
- Theme camp boundary markers placed
Still need to figure out signage? 
- Exo has last year’s signs, won’t be on site until Thursday
- If he doesn't want/can't make them, we can figure it out on site

ART
META 
- Effigy is almost fully constructed on site
Art 
- Waiting on placement signage order, waiting for signing 2 art grant contracts 
Production 
- extend procession to about 20 min and incorporate sound camps 
- Procession needs helpers!

MEDIA
Plan to continue posting about open volunteer shifts

PARTICIPANTS
Ice 
- $8/bag for 16# bag - different vendor, it’s what they have available
- will need to refill diesel tank twice a day (get more diesel cans)
- Intern looking at setting up Venmo option
Shifts looking good

SAFETY
Echelon 
- Signal Drift will add shorter shifts!

COMMUNITY VOICE
None

LLC UPDATES
Radios, generators, carts, supplies all ordered and confirmed - good to go!
VFD will be present Saturday with 2 trucks
Fire equipment request from Flipside has been placed, Intern will pick up
BWB - Intern explained situation, they will not be reaching out to leads any longer

ACTION ITEM REVIEW
Viv to post about ice change up
Intern to look into Venmo option for ice
Intern to redo afterburner reports and send to leads prior to burn

NEXT WEEK'S AGENDA
No meeting next week or the following week - next meeting will be Oct 21

TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS)
Discuss everyone tag in Discord post-research
Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza
Discuss adding GET INVOLVED page on website (BWB, Street Medics, etc)

CLOSED MEETING TOPICS
None

Meeting closed: 8:44pm