07.22.25 Meeting Minutes

CTO: 8:02pm
Batcave in attendance: Reality, Guapo, Viv, Hades, Snookums, Miera, Mama Bear
LLC in attendance: The Intern, Savage

AGENDA ITEMS
Review cart request reasons
- Participants - Hades sent in email to LLC for parking
- Mama Bear - Fire, MEAT, Sanctuary, 2 Rangers, Gate
- City - Site Ops

Number of people per camp attending recon weekend
City - 5
Art - 1
Media - 0
Participants - 1
Safety - 5
Batcave - 7

Vote on Tech Lead role
review tech skills list and job description
approved unanimously 


CAMPS BUSINESS
CITY
Scope of Land Prep work 
- land owners mow their own grass
- not as much tree fall
- will have things like building benches and fixing up campsites for land owners
- will hammer out details at Recon weekend

Equipment maintenance 
- generators, chainsaws

ART
Build weekend dates approval
- Viv sent approval request to LLC via email on 7/16 
- weekends approved

META Tools: 
- operate as if we WON’T be getting them back
- Snookums reach out to ** once more 

Art Grants
- Get with P* to see if they’d be willing to share info
- Get Reality and Chaos Kitten access to art drive, groups, discord

MEDIA
No new business

PARTICIPANTS
VACANCY - Greeter Lead

SAFETY
Safety Extravaganza: LLC budget/specifics
- Mid-Sept approved (either Sept 13/14 or Sept 20/21)
- one day thing - no camping
- combine with work weekend


LLC UPDATES
- Recon weekend dates approved 
- Four work weekends approved
- Safety Extravaganza - pick a weekend
- Grievance Policy, CoC, and Tiers will be voted on next week
- Renting radios and repeaters
- Approved discounted (-$25) tickets for participants who have volunteered 12 or more hours (in addition to VIP tix)
- Waiting on emails from ** and ** for decision regarding **
- Aug 1st deadline for volunteer sign up app release

ACTION ITEM REVIEW
Viv - update permissions on Google Drive for Reality and Chaos Kitten
Viv - send info to Chaos Kitten
Everyone - reach out to leads minimum cart requirements and type (number of people to transport [2, 4 or 6], lay-down area, ATV or golf cart
Viv - send recon weekend number to LLC via email
Viv - post about tech lead position, greeter lead vacancy, Batcave vacancies
LLC - update leadership application to include Tech Lead


NEXT WEEK'S AGENDA
Hades to report on volunteer app progress
CAMPS business

Meeting closed: 8:51pm