Tue, 11 Aug 2026 17:27:46 -0700WeeblySat, 08 Aug 2026 16:23:04 GMThttps://www.ntxb.org/meeting-minutes/07042026CTO: 8:00 
Batcave in attendance: Collateral Damage, Snookums, snapshot, Make it So, JCakes 
LLC in attendance: Intern, Miera, Kari

DEPT UPDATES
Participants (Make it so) 

• Parking getting budget in asap
• Make it so remind 

Safety (Snapshot/J-Snacks)

• Fire lead will have budget in asap
• Safety extravaganza planning coming along

Community Voice (Snookums) 

• No updates

City (Guapo/Enabler) 

• No updates this week

META (viv)

• build day 2 this Sunday in Garland
• Lead requested LLC bring Gatorade, water, chips, and cookies
• Reminded lead to finish their budget with prices and locations of items

Art (Viv)

• budget submitted yesterday
• 1 art grant request
• 6 Art placement requests 
• 1 Art Grant committee app

Media (Viv)

• made blog post about work weekends and updated the work weekends page on the website 
• Posted important August dates to all fb pages and discord

LLC UPDATES
Reviewing budgets

• Over budget currently
• Missing fire, events, greeters, parking

Working on radio vendors

• If the vendor offers to program our radios we will accept the offer, order new radios and have them programmed alongside the other vendors

3 tickets away from GA being sold out

• Need to review volunteer shifts to determine if we release more tickets
• Snookums to export that data and get to llc by  next meeting

A participant submitted a chargeback for “subscription services” - this has significant ramifications and this person is banned until further notice

Waiting on privacy fence quote 

COMMUNITY QUESTIONS
None

ACTION ITEM REVIEW
None

FUTURE AGENDA ITEMS

• Safety extravaganza 
• Lead Onboarding process overhaul
• LLC provide Safety with a list of approved safety colors
• Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is

CLOSED MEETING TOPICS
None

Meeting closed: 821]]>Tue, 04 Aug 2026 18:42:39 GMThttps://www.ntxb.org/meeting-minutes/072826CTO: 8:01
Batcave in attendance: Collateral Damage, Enabler, Guapo, Viv, Make it So, Snookums, JCakes
LLC in attendance: Intern

DEPT UPDATES
Participants (Make it so) 

• LLC is fielding vendor bids
• Parking needs to make an inventory box
• All other leads are getting budgets wrapped up

Safety (Snapshot/J-Snacks)
none

Community Voice (Snookums) 
none

City (Guapo/Enabler) 

• Road signs have arrived 
• Early maps being requested 
• 14 theme camps and 13 rvs registered
• Request: AFs to reach out to leads to see what kind of signage is needed and reach out to Guapo and/or toast

META (viv)

• 8/9 in Garland: Last of cards for feg and temple build start
• 8/29 in Denton

Art (Viv)

• All art reg links are up, not much expected movement until august
• procession/production team is fairly self sustainable, might need a few extra hands, tbd

Media (Viv)

• Will make build day posts once tribal cities shifts are in
• 1 submission for super special vol shirts
  

LLC UPDATES

• Budgets due FRIDAY
• LLC meetings are now weekly
• Working through vendors
• Portos and UTVs secured
• Still working on privacy fence with landowner
• Portos will be serviced more frequently
  • will have roughly 30 vs last years 19

COMMUNITY QUESTIONS

• Signal Drift: last years radio frequencies got a little mixed up, are we aware/handling?
  • Directed to Caribiner who is the expert and active on discord
• Is a GPS scaled map available for a passion project?
  • Yes reach out to EXO

ACTION ITEM REVIEW

• LLC provide Safety with a list of approved safety colors
• Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is

FUTURE AGENDA ITEMS

• Safety extravaganza:
  • Gate has been set for 9/11-9/13
    • Campout at llamaland​
      
    • Radio, ranger, fire trainings offered
• Lead Onboarding process overhaul

CLOSED MEETING TOPICS
None

Meeting closed: 819]]>Thu, 23 Jul 2026 23:05:02 GMThttps://www.ntxb.org/meeting-minutes/07212026CTO: 800pm
​Batcave in attendance: Collateral Damage, Snapshot, Enabler, Guapo, Viv, JCakes, Make it So
LLC in attendance: Intern

AGENDA ITEMS
Tribal Cites Updates

• So far so good
• Instruction guides have been updated and links are current

Build Days:

• 8/9 in Garland
• Sept TBD
• Intern checking on possible lead

DEPARTMENT UPDATES
Participants (Make it so)

• Making a parking inventory box
• Ice is working on vendor, will be reaching out to llc
• Per llc - please have vendor send invoice or payment portal so llc can pay

Safety (Snapshot/J-Snacks)

• Q: is there an official list of which color shirts each dept is? A: Previously, yes. Not currently. From LLC: safety colors should remain the same. LLC will send a list to Safety of approved safety colors
• Early entry for echelon? Yes!

Community Voice (Snookums) (not present)

City (Guapo/Enabler)

• 9 theme camps and 10 rvs registered
• Zone guides found existing signs, reviewing which can still be used and cannot
• Making banners for each dept to hang up in their structure
• Earth guardian and land prep completed inventory and will be submitting budgets
• Siteops - looking for some kind of structure to set up as a cooling tent

META (viv)

• Temple build at HOYA in garland on 8/9. Will be finishing up cards for effigy and starting on temple construction.

Art (Viv)

• All art reg links are up, not much expected movement until august
• procession/production team is fairly self sustainable, might need a few extra hands, tbd

Media (Viv)

• All things posted (META and Zone, posts websites are updated)
• Call going out to community for shirt designs this week

LLC UPDATES
n/a

COMMUNITY QUESTIONS
none]]>Fri, 10 Jul 2026 07:00:00 GMThttps://www.ntxb.org/meeting-minutes/07072026Batcave Meeting July 7th 2026

CTO: 
Batcave in attendance: Collateral Damage, snapshot, guapo, viv, JSnacks, make it so, Enabler, snookums
LLC in attendance: the intern, karebear, miera

**AGENDA ITEMS**
Tribal Cites Updates
- 99% ready for leads
- Minor tweaks being made
- How do we comm issues? App Chat in Discord. Dont tag raptor - post issue and screenshot
- Process - do we need to rewrite the process docs? Captain was consulted in safety meeting 7/6, he is willing to go back and revise any changes that may have happened between last year and this year. Need those by 7/15
- Go/NoGO Vote this Sunday 7/12 @6pm 
- Reach out to Bun and Goldfish to communicate that this vote is happening
- Needs: departments missing or incorrect, shifts for work weekends, bug report function isn't working, etc.


**DEPARTMENT UPDATES**
Participants (Make it so)
- Just attended a vol support meeting, to help understand volunteer needs better, and provide better community and leadership support

Safety (Snapshot/J-Snacks)
- Safety meetings 7/6 and 7/13
- Working on budgets hoping for new radios
- CERT group - Pending LLC meeting

Community Voice (Snookums)

Media (Viv)
- Registration pages updates on website
- Theme and rv are open now
- Posting stuff and doing things

City (Guapo/Enabler)
- Enabler setting up meeting with Sound Marshal and City Map lead to account for bass levels
- Signage duties: city placement (road signs); all other signs will be zone guide. AFs - reach out to leads to see what signs they need

Art/META (Viv)
- Necrotic updating forms for art grant apps, placement, and committees. Will be ready to go by 7/15
- Working out when we will have build days and Viv will send comms when decided


**LLC UPDATES**
- Budget forms have gone out - Due July 31st


**COMMUNITY QUESTIONS**
- Trash Panda raised an issue concerning the handling of VIP ticket emails. TribalCities will hopefully solve most of these problems. Make it so is working on volunteer support  in more detail as we move forward. We need to get all ass lead name and email this year!!
- Payull: needs the maps asap so he can build evac map


**ACTION ITEM REVIEW**
- Collateral to get with leads to determine what should be on a pre-shift shift-lead checklist (before inventory)
- Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is


**CLOSED MEETING TOPICS**
None


Meeting closed: 838]]>Thu, 02 Jul 2026 17:23:27 GMThttps://www.ntxb.org/meeting-minutes/063026CTO: 806
Batcave in attendance: Collateral Damage, snapshot, guapo, viv,  JSnacks, snapshot, snookums
LLC in attendance: Savage, the intern, mierra

AGENDA ITEMS
Tribal Cites Updates

• 7/1 deadline for leads; 7/15 deadline for shifts
• Raptor: yes we can meet the 7/1 for leads
• Training sessions and documentation for new leads on how to enter shifts
• Go/NoGo Vote for 7/14

What is the cutoff for “early volunteer” signups? Need LLC input
- 2 weeks after sign up is released (7/29)

DEPT UPDATES
Participants (Make it so)
none

Safety (Snapshot/J-Snacks)

• Sound Marshal? Yes
• CERT response team - something to discuss with community 
• Safety meetings 7/6 and 7/13
• Get shifts into tribal cities
• Safety extravaganza 
  • Gate has been set for 9/11-9/13
  • Campout at llamaland
  • Radio, ranger, fire trainings offered
  • gate rehearsals
  • More updates beginning of July

Community Voice (Snookums)
none

Media (Viv)

• GA ticket announcements are out
• Noon reminder scheduled to go out as well
• Will open Land prep section on website tomorrow (7/1)

City (Guapo/Enabler)

• Enabler setting up meeting with Sound Marshal and City Map lead to account for bass levels
• Discussions around signage w Exo/Toast

Art/META (Viv/LLC)

• Working out when we will have build days and Viv will send comms when decided
• LLC and META lead discussing build location

LLC UPDATES

• Inventory Mid-July
• Budget forms out soon due date roughly end of july
• Reaching out to vendors
• New vendor: privacy fence
• Reminder: don't use copyrighted terms from wizards of the coast - its an rpg and not dnd

ACTION ITEM REVIEW

• Collateral to get with leads to determine what should be on a pre-shift shift-lead checklist (before inventory)
• Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is

FUTURE AGENDA ITEMS
21+ Wristbands
- Decide on the differentiator 
Inventory - July 18th
- Welcome to show up and camp out Friday night
Policy and SOP for SA

COMMUNITY QUESTIONS
Payull: Policy and SOP for SA victims; do we want to adopt the FB policy? Will send that policy to BC and we will review

CLOSED MEETING TOPICS
None

Meeting closed: 830]]>Thu, 25 Jun 2026 22:04:07 GMThttps://www.ntxb.org/meeting-minutes/062326CTO: 801
Batcave in attendance: Collateral Damage, snapshot, guapo, viv, enabler, snookums, makeitso
LLC in attendance: 

AGENDA ITEMS
Tribal Cites Updates
- 7/1 deadline for leads check; 7/15 deadline for shifts
Safety extravaganza 
- Gate has been set for 9/11-9/13
- Campout at llamaland
- Radio, ranger, fire trainings offered
- More updates beginning of July
What is the cutoff for “early volunteer” signups? 
- Need LLC input
Inventory!
- July 18th
- Welcome to show up and camp out Friday night

DEPT UPDATES
Participants (Make it so) 
- none

Safety (Snapshot/J-Snacks)
- Sound Marshall meeting
- Comm serv response team - something to discuss with community 
- Safety meetings 7/6 and 7/13
- Gate rehearsals in safety extravaganza
Community Voice (Snookums)
- none
Media (Viv)
- Princess Nip Queen  is Survival Guide lead again (and wristbands)
City (Guapo/Enabler)
- Enabler setting up meeting with Sound Marshal and City Map lead to account for bass levels
Art (Viv)
META is working out when we will have build days and Viv will send comms when decided

LLC UPDATES
None

ACTION ITEM REVIEW
- Collateral to get with leads to determine what should be on a pre-shift shift-lead checklist
- Guapo and Enabler to facilitate a meeting with Safety and City regarding sound

FUTURE AGENDA ITEMS
- 21+ Wristbands - color differences

COMMUNITY QUESTIONS
None

CLOSED MEETING TOPICS
None

Meeting closed: 816]]>Tue, 16 Jun 2026 17:01:09 GMThttps://www.ntxb.org/meeting-minutes/working-session-61426CTO: 230pm
Batcave in attendance: Collateral Damage, snapshot, guapo, enabler, viv, jcakes, make it so, snookums

AGENDA ITEMS
Tribal Cites Updates

• Basic volunteer functionality as of now
• On track for leads to be in on 7/1 and sign ups to go live 7/15
• Would be good to use last years shifts as a template and make changes as needed
• Want: A way to indicate that a shift needs a radio. Maybe something as simple as “Site Ops Shift Lead - Radio”. Greeters and Parking specifically
• Can we make sure that shirt size is in tribal cities?
• Plan B: Google Spreadsheet from previous years
  
  • What date is our absolute cutoff (7/15) which means the sheet needs to go up 7/22
    

Town Halls

• Do we want to stay at DEACo? Maybe alternate?
• Look at alternate options in Denton and switch off
  

21+ Wristbands

• We will have these this year
• Color differential between 21+, 18+, and -18? 
  

Radio Etiquette

• Is there an existing document? Snapshot has put together a cheat sheet. Can post this at echelon, standalone home radio, make smaller versions to post elsewhere and add to survival guide
• We used to have canned radios for parking, gate, and greeters - do we still have them
• All leads should go through radio training. Radio for hippies 101?

Tiered Swag and General Vol Incentives

• This year: Mys patch, Year patch, CAMPS patches (which dept did you vol with)
• If you sign up as a volunteer before this date you get the super special edition community designed shirt [Community art design contest]
• How many volunteers do we need? Dependent on shifts that leads put in/tickets sold. We can only sell so many tickets based on how many volunteers we have.
• Each department lead can put their specific patches in their own budget, while the general (Myschievia 2026) patch goes to everyone
• Special shirts/hoodies, etc that go just to volunteers that sign up by x date (and any preburn volunteers, batcave, llc etc)
• What is the cutoff for “early volunteer” signups? Need LLC input

Bass levels

• We will put a decibel reader out near the karens house so we can make sure we are compliant
• Bring this to City Placement, Sound Marshall, MAPs team

Schedule Inventory

• July 18th
• SHADE STRUCTURES GO ON DEPT BUDGET

Discuss HQ Placement

• Site ops storage and fire storage can be in sun
• VHQ has 2 10x10 would like to switch to a 10x20
• VHQ and echelon need to be together
• Every peopled dept should have shade
• VHQ main road
• Ice truck: @ ember and recreation? (confirm)

New Batcave Mission Statement
Our mission is to sustain the Myschievia community through ethical leadership, transparent communication, and responsible resource management. We empower volunteers, protect participants, and nurture the creative and inclusive culture that defines our event.

Outlining the budget process (need LLC)

• Leads go to inventory
• Make a list of their needs
• Put into google form from LLC
• LLC decides
• Batcave gets their own budget for shirts, general myshchievia patches

Volunteer Admin

• Shift Lead Checklist for each dept so that shift leads know what is expected of them
• Emails should also go out to anyone that signs up for a shift lead that confirms that the participant understands the responsibilities of the shift lead
• Vol ass Squad - to be used as runners for anyone that doesnt show up to their vol shift - Going to be added as shifts this year
• If you are checking into an overnight shift you check in with your shift lead vs at vol hq
• Have Vol HQ lead communicate w Khaki to make sure they can manage vol hq during asleep hours
• Is KamKam having someone available to let people out exodus?
• For trained medical and safety vols - (people with certs) - discounted tickets? Maybe for next year? Bring up for community discussion

ACTION ITEM REVIEW

• Collateral to get with leads to determine what should be on a pre-shift shift-lead checklist
• Guapo and Enabler to arrange a meeting with Safety and City to make sure we are being considerate of where Karen's house is and to go over ideas for HQ placement
• Snapshot to send collateral the visualization of hq
• Confirm Safety extravaganza is 9/11 on LlamaLand

Meeting closed 459pm​
]]>Fri, 12 Jun 2026 22:32:20 GMThttps://www.ntxb.org/meeting-minutes/060926CTO: 800
Batcave in attendance: Collateral Damage, snapshot, guapo, enabler, viv, jcakes, make it so, snookums
LLC in attendance: The Intern, KareBear, miera

AGENDA ITEMS
Open Positions
Sound Marshal (AF: J-Cakes/Snapshot)

• Make it so going to reach out

Tribal Cites Updates
6/2 update: 7/1 deadline for leads; 7/15 deadline for shifts
Demo for batcave during working session

Town Hall 6/13

• Leads Introduction
• Effigy and Temple Proposals and Voting
• Ticket Updates
• Voting on 10 Principles and BMORG
• Leads speaking?
  
  • HazMat and OffLimits

Batcave Working Session
June 14th 2pm, Hosted by Make It So
Discussions on deck:

• 21+ Wristbands - process
• Radio Etiquette
• Tiered Swag and general vol incentives - ideas 
• Tribal Cities and Backup Plan
• Bass levels
• PRIDE events
• Schedule Inventory
• Discuss HQ Placement
• Batcave Mission Statement (NTXB email from sam)
• Outlining the budget process

LLC UPDATES
Inventory Mid-July
Budget forms out soon due date roughly end of july

ACTION ITEM REVIEW
Add voting slides to deck for yes/no
BMOrg and Principles
Blog post for same

FUTURE AGENDA ITEMS
Safety extravaganza - AFs to provide LLC with dates
Discuss load out process for Site Ops post burn
Organize Inventory Date

COMMUNITY QUESTIONS
What is next, after leads submit budget to AFs?
LLC will review all requests and prioritize

CLOSED MEETING TOPICS
None

Meeting closed: 815 ]]>Mon, 08 Jun 2026 16:47:28 GMThttps://www.ntxb.org/meeting-minutes/06022026CTO: 801
Batcave in attendance: Collateral Damage, viv, snapshot, guapo, Make it so
LLC in attendance: The Intern

AGENDA ITEMS
Lead selection status
Open Positions

• Sound Marshal (AF: J-Cakes/Snapshot)

DEACo Update - are minors allowed?
DEACO: “It depends on the kids age /situation. I’d prefer to keep it to adults. When we have minors present I have to hire security to help monitor for underage drinking.”
Do we mean kids with parents or 18-20 year olds?
Kids w parents

Tribal Cites Updates
6/2 update: 
7/1 deadline for lead testing; 7/15 deadline for shift signups
Demo for Batcave during working session

Working Session:
June 14th 2pm, Hosted by Make It So
Batcave Working Session Items

• 21+ Wristbands
• Radio Etiquette
• Tiered Swag and general vol incentives
• Tribal Cities and Backup Plan
• Bass levels
  
• PRIDE events
• Schedule Inventory
• Discuss HQ Placement
• Batcave Mission Statement (NTXB email from sam)

LLC UPDATES
Emails have been sent out for 12 hr volunteer ticket info
8 hr VIP will be sent out soon

ACTION ITEM REVIEW
Add voting slides to deck for yes/no BMOrg and Principles
Blog post for same

FUTURE AGENDA ITEMS
Safety extravaganza - AFs to provide LLC with dates
Myschievia Principles revision (before survival guide goes out - part of overall BMOrg discussion) 
Discuss radio etiquette/process training for leads/shift leads
Batcave Mission Statement revision
Discuss placement of HQs 
Discuss load out process for Site Ops post burn 
Organize Inventory Date
Revisit the bass levels in sound policy (travels in the ground to neighbors) 
Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall)
Tiered swag - come first come hard
Ex: “if you sign up by xx date, you get the tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc) 
Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently
PRIDE events - discuss how we can support the efforts

COMMUNITY QUESTIONS
Announcement: recon weekend this weekend (6/6)
Llc will be there around 9-10am

CLOSED MEETING TOPICS
None

Meeting closed: 812]]>Wed, 20 May 2026 15:56:57 GMThttps://www.ntxb.org/meeting-minutes/05192026CTO: 802
Batcave in attendance: Collateral Damage, Snapshot, Enabler, JCakes, Make It So
LLC in attendance: The Intern

AGENDA ITEMS
Lead selection status (these need to be filled by work weekends at the very latest)
Open Positions

• Zone Guides (AF: Guapo)
• Gate (AF: J-Cakes/Snapshot) - Interviews ongoing 
• Sound Marshal (AF: J-Cakes/Snapshot)
• Ice (AF: Make it so)

21+ wristbands (see discord general)
LLC is researching the liability end of this, and will update us once they have more information. We will then discuss further. 

Do we want to go back to the 10 principles +consent
If yes, when?
Voting will be included in June Town Hall

Discuss bringing the option of becoming an official BMORG regional 
We already meet all the criteria, the only thing we would need to do differently is to be sponsored (by another regional)
We get access to all their documents and access
We would be associated with BM - listed on website
If we vote yes - when?
Voting will be included in June Town Hall

June Townhall - DEACo has offered to let us use the inside again, if we can move the town hall to anytime between 2-5
Yes
Need to update media and website

Radio Etiquette
Snapshot will create a cheat sheet/dos and don'ts for Radio etiquette/process
Expect updates after the safety extravaganza

LLC UPDATES
Would like to vote on BMOrg items at June Town Hall

ACTION ITEM REVIEW

• Add voting slides to deck for yes/no Burning Man Options
• Blog post for same
• Collateral to coordinate working session 

FUTURE AGENDA ITEMS
Safety extravaganza - AFs to provide LLC with dates
Myschievia Principles revision (before survival guide goes out - part of overall BMOrg discussion) 
Discuss radio etiquette/process training for leads/shift leads
Batcave Mission Statement revision
Discuss placement of HQs 
Discuss load out process for Site Ops post burn 
Revisit the bass levels in sound policy (travels in the ground to neighbors) 
Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall)
Tiered swag - come first come hard

• Ex: “if you sign up by xx date, you get the tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc) 
• Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently
• PRIDE events - discuss how we can support the efforts

COMMUNITY QUESTIONS
n/a

CLOSED MEETING TOPICS
None

Meeting closed: 818]]>