Wed, 13 May 2026 06:55:36 -0700WeeblyFri, 08 May 2026 17:34:06 GMThttps://www.ntxb.org/meeting-minutes/05052026CTO: 8:05
Batcave in attendance: Guapo, Collateral Damage, Snapshot, Make it So, Snookums, J-Cakes LLC in attendance: The Intern

AGENDA ITEMS
Mini Town Hall/Summer Town Hall

• Deep Ellum Art Co is secured for 5/16 and 6/13 at 4-6pm in the outdoor area (there are multiple pavilions, and electric is available)
• Collateral Damage will bring screen, laptop, cables and extension cord, as well as fans

Lead selection status (these need to be filled by work weekends at the very latest)
Open Positions -

• Zone Guides (AF: Guapo)
• Earth Guardian (AF: Guapo) - Interview scheduled
• Gate (AF: J-Cakes/Snapshot) - multiple applications received
• Sound Marshal (AF: J-Cakes/Snapshot)
• Ice (AF: Make it so)

Radio Etiquette
Snapshot will create a cheat sheet/dos and dont’s for Radio etiquette/process

Tribal Cites Updates
Snookums 5/5 - Meeting w Goldfish and Raptor this week. More updates to follow.

LLC UPDATES
Add a few slides for LLC at both town halls
Collateral to get with The Intern prior to events
Tickets: open ticket sales July 1st for genpop
Mid July - potluck gathering of the Leads to review processes and procedures

ACTION ITEM REVIEW

FUTURE AGENDA ITEMS
Safety extravaganza - we need to provide LLC with dates Myschievia Principles revision (before survival guide goes out)
Discuss radio etiquette/process training for leads/shift leads
Batcave Mission Statement revision
Discuss becoming an official BMORG regional (pros/cons) (Need to determine yes or no by Mys 26)
Discuss placement of HQs Discuss load out process for Site Ops post burn
Revisit the bass levels in sound policy (travels in the ground to neighbors)

• Discuss general volunteer swag/CV swag (ongoing conversation, revisit post townhall) Tiered swag - come first come hard
• Ex: “if you sign up by xx date, you get the tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc)
• Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently

CLOSED MEETING TOPICS
None Meeting closed: 8:24]]>Thu, 23 Apr 2026 03:34:28 GMThttps://www.ntxb.org/meeting-minutes/04212026CTO: 802
Batcave in attendance: enabler, guapo, make it so, snapshot, snookums, collateral damage
LLC in attendance: the intern

AGENDA ITEMS
Lead selection status

• these need to be filled by work weekends at the very latest
  

Mini Town Hall Venue/Time?

• Would love to use Deep Ellum Art Co again
  • Collateral Damage to call and check availability
• Check into Plano venues for future events

Tribal Cites Updates Current plan:

• Meeting with Goldfish after flipside to brainstorm and get that process lined out, requirements will then be sent to Raptor.
  
• More updates after Flipside.

LLC UPDATES

• Miera is reaching out to safety leads for onboarding
• All but echelon/sound/gate emails have been sent out

ACTION ITEM REVIEW

• Collateral Damage to call and check availability for mini town hall, research other venues for future needs
• Snapshot will create a cheat sheet/dos and donts for Radio etiquette/process

FUTURE AGENDA ITEMS
Myschievia Principles revision (before survival guide goes out)
Batcave Mission Statement revision 
Discuss radio etiquette/process training for leads/shift leads
Discuss placement of HQs
Discuss load out process for Site Ops post burn
Revisit the bass levels in sound policy (travels in the ground to neighbors)
Discuss general volunteer swag/CV swag (ongoing conversation)
Tiered swag - come first come hard

• Ex: “if you sign up by xx date, you get th tier 1 volunteer swag, if you sign up by xx date you get tier 2 volunteer swag, etc)
• Goal is to incentivize volunteer sign ups earlier so we have more accurate numbers and can plan more efficiently

AGENDA ITEMS ON HOLD
Discuss becoming an official BMORG regional (pros/cons) 

CLOSED MEETING TOPICS
None

​Meeting closed: 8:24pm]]>Wed, 08 Apr 2026 17:21:55 GMThttps://www.ntxb.org/meeting-minutes/472026​CTO: 8:09
Batcave in attendance: Snookums, Viv, Guapo
LLC in attendance: The Intern

BATCAVE INTERVIEWS BEFORE BATCAVE MEETING:

• Snapshot for Safety AF - unanimously approved
• J-cakes for Safety AF - unanimously approved
• Enabler for City AF - unanimously approved

AGENDA ITEMS
Lead selection status
Has everyone at least scheduled interviews with new applicants?

• Guapo has reached out to do so
• MakeItSo not present/no feedback

Has everyone onboarded returning applicants?

• MakeItSo not present/no feedback
• LLC is doing Safety now

    
Summer Town Hall
Date ideas

• Mini town hall - May 16
  • ​Will be introducing leads, new Batcave members, and theme presentations voting
• ​Summer Town Hall - June 13 or 14 ​
  • would be summer town hall for effigy voting, Safety Extravaganza info, volunteer push 

BWB pool party/pot luck/collection drive in Plano after that?

Venue ideas

• Would love to use Deep Ellum Art Co again
• Check into Plano venues?

Tribal Cites Updates
Current plan:

• Getting volunteer sign-ups and certifications solid and stable and doing some database structure clean-up for CAMPS/leads hierarchy
• Volunteer check-in system
• Ranger logs

In order to work on the Volunteer check-in system, we need a process to go off of. Questions that need answers:

• Who is checking people in and what is the escalation path for check-ins if that person is unavailable? 
• Who is the final arbiter of whether or not someone actually worked a shift? 
• How are we tracking time on shift for ticket discounts (length of shift vs actual time on shift)? 
• If actual time on shift, are we rounding to the nearest 15 minutes, half hour, using exact time, etc.?

Snookums to get with Goldfish to work together for streamlined process

LLC UPDATES

• Miera is reaching out to safety leads for onboarding
• Getting a new ticketing platform!

ACTION ITEM REVIEW

• Viv to onboard new Batcave members for the last time thank dogs
• Snookums to reach out to Goldfish about Tribal Cities volunteer sign ins stuff
• Viv to post about townhalls and theme presentations
• MakeItSo to reach out to all participants lead applicants ASAMFP PLEASE

FUTURE AGENDA ITEMS
Batcave Mission Statement revision
Discuss becoming an official BMORG regional (pros/cons)
Myschievia Principles revision
Discuss radio etiquette/process training for leads/shift leads
Discuss placement of HQs 
Discuss load out process for Site Ops post burn
Revisit the bass levels in sound policy (travels in the ground to neighbors)
Discuss general volunteer swag/CV swag

CLOSED MEETING TOPICS
None

Meeting closed: 8:31pm]]>Wed, 11 Mar 2026 01:47:31 GMThttps://www.ntxb.org/meeting-minutes/31026CTO: 8:05pm
Batcave in attendance: Guapo, Viv, MamaBear, Snookums, MakeItSo
LLC in attendance: The Intern, Savage

AGENDA ITEMS
Lead applications
- Only 12 applicants, 11 returning, one new 
- AFs to reach out to applicants fromt heir departments
- LLC will speak about leadership openings and requirements at Spring Town Hall

Spring Town Hall
- Deep Ellum Art Co - March 14 - 2pm setup - 2:30pm start
- Guapo to control streaming on Discord
- Viv to manage chat on Discord
- Savage to bring tv/stand for display
- Flowmoon will have mic and speaker for us to use
- Half off cover for Flowmoon with code word “Myschievia”
- LLC to do slides and presenting
- Batcave to present what Batcave is/how it works
- LLC Meet & Greet/Q&A in person after town hall

LLC UPDATES
- Need volunteer hours from Tribal Cities from Raptor

COMMUNITY INPUT
- From Warehouse: theme camps want to form villages [can we add villaging options to theme camp application?], BWB has a chat on WhatsApp and Discord channel, are refining channels to communicate with community and would like our help, will discuss options
- From Poetry: do volunteer hours count if they didn’t attend Mys - YES

ACTION ITEM REVIEW
- Viv to send Savage Batcave slide info
- Savage to send Guapo link for mic software
- Intern to reach out to Raptor for volunteer hours
- Intern to reach out to Signal Drift about lead app
- Intern to reach out to Arkos about volunteer hours during Land Prep weekend
- All AFs to reach out to the applicants from your departments

NEXT WEEK’S AGENDA ITEMS
- Batcave Mission Statement revision
- Discuss becoming an official BMORG regional (pros/cons)
- Myschievia Principles revision
- Discuss radio etiquette/process training for leads/shift leads
- Discuss placement of HQs 
- Discuss load out process for Site Ops post burn
- Revisit the bass levels in sound policy (travels in the ground to neighbors)
- Discuss general volunteer swag/CV swag

AGENDA ITEMS ON HOLD
- Review Tribal Cities suggestions/complaints/blueprint - Snookums and Raptor to meet before this item is discussed

CLOSED MEETING TOPICS
None

Meeting closed: 8:42PM]]>Wed, 25 Feb 2026 02:28:03 GMThttps://www.ntxb.org/meeting-minutes/22426CTO: 8:11pm 
Batcave in attendance: Guapo, Viv, Snookums, MakeItSo
LLC in attendance: The Intern

AGENDA ITEMS
Lead job descriptions
- City, Art, Media, Safety, and new role under Community Voice completed. Batcave completed. New applications created.
- MakeItSo said Participants are done.
- Viv will call for apps tomorrow

Town Hall Date
- March 14 
- Possibly Dallas Art Co 

LLC UPDATES
None

ACTION ITEM REVIEW
- MakeItSo to verify with Dallas Art Co that we can do Spring Town Hall there March 14 (3pm)
- Viv to post applications for leadership

 NEXT WEEK’S AGENDA ITEMS 
Batcave Mission Statement revision
Discuss becoming an official BMORG regional (pros/cons)
Myschievia Principles revision
Discuss radio etiquette/process training for leads/shift leads
Discuss placement of HQs 
Discuss load out process for Site Ops post burn
Revisit the bass levels in sound policy (travels in the ground to neighbors)
Discuss general volunteer swag/CV swag

AGENDA ITEMS ON HOLD
Review Tribal Cities suggestions/complaints/blueprint - Snookums and Raptor to meet before this item is discussed

CLOSED MEETING TOPICS
None

Meeting closed: 8:23pm]]>Wed, 11 Feb 2026 02:24:09 GMThttps://www.ntxb.org/meeting-minutes/021026CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, MakeItSo
LLC in attendance: The Intern, Savage

AGENDA ITEMS
Lead job descriptions

• City, Art, Media, Safety, and new role under Community Voice completed
  
• Waiting on Participants - MakeItSo will have it done tonight
  
• Separate leads/batcave applications? YES
  
  
  

LLC UPDATES
Spring Town Hall - looking March 14

• Want to roll in LLC meet & greet and volunteer appreciation after Spring Town Hall
  

ACTION ITEM REVIEW

• Viv to update application for leads only
  
• MakeItSo to finish Participants Lead Description updates tonight
  
• Viv to create BC application
  

NEXT WEEK’S AGENDA ITEMS

• Batcave Mission Statement revision
  
• Discuss becoming an official BMORG regional (pros/cons)
  
• Myschievia Principles revision
  
• Discuss radio etiquette/process training for leads/shift leads
  
• Discuss placement of HQs 
  
• Discuss load out process for Site Ops post burn
  
• Revisit the bass levels in sound policy (travels in the ground to neighbors)
  
• Discuss general volunteer swag/CV swag
  

AGENDA ITEMS ON HOLD

• Review Tribal Cities suggestions/complaints/blueprint - Snookums and Raptor to meet before this item is discussed
  

CLOSED MEETING TOPICS
None

Meeting closed: 8:20pm

]]>Fri, 16 Jan 2026 02:54:36 GMThttps://www.ntxb.org/meeting-minutes/011526Batcave Meeting Jan 15, 2026
CTO: 8:07pm
Batcave in attendance: Guapo, Viv, MakeItSo, MamaBear, Snookums
LLC in attendance: The Intern

AGENDA ITEMS
Lead Onboarding party
- Lead poll reflected in-person favorable
- Can one-on-one with those who can’t make it 
- Schedule a date after spring town hall

Volunteer Appreciation Party Details
- Planning for Jan fell through 
- Schedule to follow right after Spring Town Hall (same day)

Lead job descriptions
(http://tiny.cc/ntxb-job-descriptions)
- Replies from leads posted in Discord 
- All responses we’re gonna get are in spreadsheet
- Update before next Tues!

Community events throughout the year/Google calendar 
- Erin with BWB offered 
- Would like to keep it under the NTXB umbrella
- Part of BC Facilitator role

Discuss certain number of critical volunteer shifts filled before releasing second round of tickets/rest of shifts
- ~20% of critical shifts must be filled before releasing second round
- LLC to give hard number when time comes
- May be able to bake into Tribal Cities - Snookums and Raptor to discuss

Safety Extravaganza
- Safety Extravaganza Coordinator? Roll into Events Coordinator 
- Move into summer - look for a venue that has indoor availability

Events Coordinator Role
- Make a lead under Community Voice

LLC UPDATES
None

ACTION ITEM REVIEW
Viv to create Events Coordinator Job Description 
EVERYONE to update job descriptions for their department by TUESDAY 1/20

NEXT WEEK’S AGENDA ITEMS
Discuss radio etiquette/process training for leads/shift leads
Discuss placement of HQs 
Discuss load out process for Site Ops post burn
Revisit the bass levels in sound policy (travels in the ground to neighbors)
Discuss general volunteer swag/CV swag
Batcave Mission Statement revision
Discuss becoming an official BMORG regional (pros/cons)
Myschievia Principles revision

AGENDA ITEMS ON HOLD
Review Tribal Cities suggestions/complaints/blueprint - Snookums and Raptor to meet before this item is discussed

CLOSED MEETING TOPICS
None

Meeting closed: 8:49pm]]>Wed, 10 Dec 2025 08:00:00 GMThttps://www.ntxb.org/meeting-minutes/120925Batcave Meeting Dec 9, 2025
CTO: 8:07pm
Batcave in attendance: Guapo, Viv, MamaBear, MakeItSo
LLC in attendance: The Intern

AGENDA ITEMS

• Afterburn report meeting with leads
  • Viv put out poll for leads today with 3 day expiration
• Volunteer Appreciation Party Details
  • In January
  • MakeItSo to nail down details
  • Would like a banner/flyers for promo materials
• Discuss moving EG to City
  • Approved unanimously 
  • Viv to update website and workflow
• Leads wanting to stay next year need to apply - including Batcave
  • need to update job descriptions before we post about it (http://tiny.cc/ntxb-job-descriptions)
  • Replies from leads will be compiled in spreadsheet by CAMPS as they come in
  • Went though seven we had - Viv to post reminder tomorrow 
• META direct to LLC or use Batcave AF?
  • Unanimously in favor
  • More efficient
  • Intern will bring it up in LLC meeting

LLC UPDATES

• LLC is on break until Jan 6th
  
  

ACTION ITEM REVIEW

• Viv to add volunteer section to SG outline
• Viv to post about job descriptions again 
• Viv to update website and workflow on EG to City
• Intern to bring up moving META to LLC direct in next LLC meeting
  
  

NEXT WEEK’S AGENDA ITEMS

• Review Tribal Cities suggestions/complaints/blueprint
• Community events throughout the year - ideas? 
• Discuss considering only releasing critical volunteer shifts until 20% of shifts are filled before releasing second round of tickets/rest of shifts
• Discuss having Safety Extravaganza June/July and consider moving to rec center
• Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza
• Discuss radio etiquette/process training for leads/shift leads
• Discuss placement of HQs 
• Discuss load out process for Site Ops post burn
• Revisit the bass levels in sound policy (travels in the ground to neighbors)
• Discuss general volunteer swag/CV swag
• Batcave Mission Statement revision
• Discuss becoming an official BMORG regional (pros/cons)
• Myschievia Principles revision
  
  

CLOSED MEETING TOPICS
None

Meeting closed: 8:43pm]]>Wed, 05 Nov 2025 08:00:00 GMThttps://www.ntxb.org/meeting-minutes/november-batcave-meetingsMeetings in November will be closed meetings due to the review of lead's After Burn Reports and the possibility of sensitive information regarding participant identity contained therein.]]>Wed, 01 Oct 2025 01:52:47 GMThttps://www.ntxb.org/meeting-minutes/09302025CTO: 8:01pm
Batcave in attendance: Guapo, Viv, MamaBear, Miera, MakeItSo
LLC in attendance: The Intern

AGENDA ITEMS
Afterburn report meeting with leads
- talk about dates during the BC meeting on the 21st
- poll leads for date that works best for them

CAMPS BUSINESS
CITY
Update from final work weekend
- Land prep is done
- Most roads marked, ran out of pink flags - Intern has flagging supplies
- Theme camp boundary markers placed
Still need to figure out signage? 
- Exo has last year’s signs, won’t be on site until Thursday
- If he doesn't want/can't make them, we can figure it out on site

ART
META 
- Effigy is almost fully constructed on site
Art 
- Waiting on placement signage order, waiting for signing 2 art grant contracts 
Production 
- extend procession to about 20 min and incorporate sound camps 
- Procession needs helpers!

MEDIA
Plan to continue posting about open volunteer shifts

PARTICIPANTS
Ice 
- $8/bag for 16# bag - different vendor, it’s what they have available
- will need to refill diesel tank twice a day (get more diesel cans)
- Intern looking at setting up Venmo option
Shifts looking good

SAFETY
Echelon 
- Signal Drift will add shorter shifts!

COMMUNITY VOICE
None

LLC UPDATES
Radios, generators, carts, supplies all ordered and confirmed - good to go!
VFD will be present Saturday with 2 trucks
Fire equipment request from Flipside has been placed, Intern will pick up
BWB - Intern explained situation, they will not be reaching out to leads any longer

ACTION ITEM REVIEW
Viv to post about ice change up
Intern to look into Venmo option for ice
Intern to redo afterburner reports and send to leads prior to burn

NEXT WEEK'S AGENDA
No meeting next week or the following week - next meeting will be Oct 21

TABLED AGENDA ITEMS (POST EVENT DISCUSSIONS)
Discuss everyone tag in Discord post-research
Discuss a Safety Extravaganza Coordinator lead position just for organizing Safety Extravaganza
Discuss adding GET INVOLVED page on website (BWB, Street Medics, etc)

CLOSED MEETING TOPICS
None

Meeting closed: 8:44pm]]>